What are the responsibilities and job description for the Administrative Assistant position at jobbot?
A bit about us :
This full-service law firm, established in 1920's, provides legal services across a wide range of practice areas, including corporate law, real estate, and government affairs.
Known for its deep understanding of the Florida market, the firm helps clients navigate complex regulatory landscapes while achieving their business objectives.
With a client-centered approach, the firm focuses on building long-term relationships and delivering tailored legal solutions.
Why join us?
- Competitive compensation
- Professional development opportunities
- 401K and Health Insurances (medical dental vision etc.)
- Work-life balance
- Opportunity for growth and partnership
- Collaborative work environment
- Mentorship programs
- Community involvement
- Employee recognition and rewards
- Employee assistance programs
- Retirement savings plans
Job Details
Job Details :
We are seeking a dynamic and highly organized Administrative Assistant to join our Legal team. This role is an exciting opportunity for a motivated individual with a knack for multitasking and a keen eye for detail.
The successful candidate will be responsible for providing comprehensive administrative support, managing calendars, coordinating meetings, and handling various office management duties.
This is a permanent position, offering a fantastic opportunity to immerse yourself in the fast-paced and ever-changing world of law.
Responsibilities :
1. Provide high-level administrative support to the legal team, including but not limited to managing calendars, scheduling meetings, and coordinating travel arrangements.
2. Prepare and edit PowerPoint presentations, spreadsheets, and other documents as needed.
3. Coordinate events, ensuring all details are handled meticulously from inception to completion.
4. Manage sponsorships and memberships, liaising with relevant parties to ensure smooth operations.
5. Prepare and process legal documents, maintaining a high level of accuracy and confidentiality.
6. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information.
7. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
8. Liaise with clients and external vendors, providing exceptional customer service at all times.
9. Assist in the preparation and coordination of board meetings and other important events.
10. Perform other duties as assigned, demonstrating flexibility and adaptability.
Qualifications :
1. Minimum of 5 years’ experience in an administrative role, preferably within the legal industry.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
3. Exceptional organizational skills with the ability to manage multiple tasks simultaneously and meet tight deadlines.
4. Excellent verbal and written communication skills.
5. Strong attention to detail and problem-solving skills.
6. Proven ability to handle confidential information with discretion.
7. Demonstrated ability to work both independently and as part of a team.
8. Experience in event coordination and management.
9. Knowledge of office management systems and procedures.
10. High school diploma required; additional qualifications as an Administrative assistant or Secretary will be a plus.
If you are a proactive individual with a can-do attitude, who thrives in a fast-paced environment and enjoys making a difference, we would love to hear from you.
This is a fantastic opportunity to join a supportive team and develop your career in the legal industry. Apply today!
