Executive Assistant
Job Posting for Executive Assistant at John Birch Society
We are looking for an Executive Assistant to perform a variety of administrative tasks and support a well-known leader, journalist, editor, and speaker.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports, small accounting tasks. To be successful in this role, you should be well-organized, have great time management skills, able to anticipate needs, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to this talented individual.
Responsibilities
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner.
- Manage speakers’ calendars and set up meetings.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly, or quarterly reports.
- Act as an office manager by keeping up with office supply inventory.
- Format information for internal and external communication – memos, emails, presentations, reports.
- Screen and direct phone calls and emails.
- Collaboration with outside venders and customers.
- Organize and maintain the office filing system.
Requirements and skills
- Work experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent MS Office and computer software knowledge.
- Outstanding organizational and time management skills.
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
- Excellent verbal and written communications skills
- Discretion and confidentiality.
- High School degree
- PA diploma or certification is a plus.
Salary.com Estimation for Executive Assistant in Ormond Beach, FL
$73,483 to $95,260
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