Document Control Specialist - Safety Documentation - Federal Division (Job number: 1044)

We are seeking a Safety Documentation Specialist to join our federal team on site at our Huntsville, AL office. This team has the unique experience to support our broader business with the necessary safety documentation that we provide to the federal government on a regular basis.

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At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Location: Huntsville, AL office. Must be able to work in the office daily (not a remote/work from home position)
Hours: Primarily 8:00am – 5:00pm, Monday – Friday
Pay range: $22.00 - $28.00 per hour. Negotiable based on experience.
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays, and 10 standard holidays per calendar year (6.5 weeks in total)

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As a Safety Documentation Specialist, you will:

• Follow established procedures and work under the direction of the Field Safety Manager and serve as a member of the safety leadership staff.
• Collaborate with other Documentation Specialists located in the Huntsville Program Management Office.
• Ensure timely preparation, delivery & submittal of mandatory safety documents, including Accident Prevention Plans (APP's), monthly safety reports, responses to inquiries and incident notifications
• Assist with compiling and reviewing APP’s and Activity Hazard Analyses to ensure compliance with EM 385-1-1.
• Assist with written safety and health policies and documents in compliance with local, state, and federal rules and regulations, including the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Occupational Safety and Health Administration (OSHA).
• Prepare accepted documents for distribution to the Huntsville Center (CEHNC), site-based teams, and outside subcontractors to include hard copies and electronic copies.
• Maintain safety database (i.e., safety files, records, etc.), to include tracking and logging safety documents into the safety database
• Provide technical support to corporate and project site personnel to ensure compliance with applicable Corps of Engineers Safety & Health regulations and OSHA regulations.
• Maintain and distribute scheduled reports detailing the status of safety documents and submissions, safety metrics, and records of employee safety training.
• Work with Adobe Acrobat Pro and Nitro Pro to manipulate documents, add text, add pictures, add files, adjust page orientation, add signatures, bookmark documents, etc.
• Work with Microsoft Word to convert to Adobe or Nitro files, insert pictures and objects, and complete detailed table of contents, appendixes and tables.
• Utilize Procore Software to receive, review, accept, approve and upload final approved files for safety related documents.
• Enter all USACE documents into RMS (Resident Management System Software).
• Adhere to tight and multiple deadlines when needed .
• Perform other duties and projects as assigned.

Required Qualifications:

• Demonstrate advanced level knowledge and experience with Adobe Acrobat Pro or Nitro Pro; ability to manipulate documents, add text, add pictures, add files, adjust page orientation, add signatures, bookmark documents, etc.
• Advanced level knowledge and experience with Microsoft Word; ability to convert to Adobe/Nitro files, insert pictures and objects, create detailed table of contents, appendixes and tables, link table of contents, bookmark documents, etc.
• Demonstrate ability to manage multiple, diverse projects including analytical thinking, planning, prioritizing, problem solving, decision making, and carrying out assigned projects with minimal supervision.
• Strong communications skills with the ability to support multiple, tight deadlines simultaneously.

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Preferred Qualifications:

• Experience working with safety regulations and standards; Accident Prevention Plans (APP), Activity Hazard Analyses (AHA), etc
• Experience developing physical safety plans (fire, tornado, safe shelter, etc.).
• Comprehension of OSHA & USACE Regulations, including OSHA Outreach (30-hour) training requirements.
• Technical writing skills strongly preferred.
• Experience working with the Army Corps of Engineers EM 385-1-1 safety standards.
• Experience working with the Army Corps of Engineers RMS system.

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Preferred Education:

• Associate’s Degree in Environmental, Health & Safety or a related field.

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

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To learn more about who we are and what we do, please check out our Take a Journey video. Â

Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:

• Named to FORTUNE’s “Most Admired Companies” List
• Corporate Knights Global 100 Most Sustainable Corporations in the World
  
• Ranked 67 on the Drucker Institute’s list of best-managed companies in America
• Named Chairman and CEO George Oliver IoT CEO of the Year for 2022

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Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

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Division: JCFS (Johnson Controls Federal Systems)

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