Federal Programs Testing and Data Management

Johnston County Public Schools

Job Description

TITLE: Federal Programs Testing and Data Management

LOCATION: AG Glenn

TERM of EMPLOYMENT: 12 months

START DATE: December 1, 2022

QUALIFICATIONS:

Must be a High school graduate
3 years clerical experience preferred

General computer proficiency
Bilingual preferred

REPORTS TO: Executive Director of Federal Programs

JOB GOAL: To Import/Export, maintain, and manage, all data that involves students in grades
PreK-12 within Federal Programs that is needed to fulfill Federal and State reporting
requirements, and oversee Newcomer- student screeners and ACCESS testing.

DUTIES AND RESPONSIBILITIES:
Operate and utilize district digital platforms (such as Power School, Scribbles, and
Ellevation) to maintain student data, spread sheets, student records, and knowledgably
access information
Enter ESL student information and ESL testing data
Train teachers on Ellevation platform and other staff members on usage
Oversee the Home Language Survey for ESL students, including accessing the HLS
through Power school and utilizing the documents for screenings; communicate with
parents why this form is necessary.
Conduct and submit annual Child Counts for Federal Program Funding; ESL head count,
Immigrant head count, Migrant Education headcount
Collaborate with various departments regarding enrollment, uploading data, keeping
accurate records
Collaborate with testing office and other departments to ensure adequate reports of
testing accommodations are in place
Organize and determine placement tests (WAPT/Screeners) for possible EL students

Compile demographic information for WAPT/Screener into AMS system
Produce testing reports and letters for administrators/teachers/parents
Verify that EL students who qualify for taking the ACCESS test are in PowerSchool and
information is coded correctly; add new student into the AMS system
Communicating with other Data managers and ESL teachers about new students
enrolling
Completing transfer process when students are enrolling from another NC school
Maintain collaboration with ESL staff, ESL teachers, testing office, and your supervisor
about testing
Determine and assist in organizing IPT test for Preschool students
Entering test scores in Power school for Preschool students
Collaborate with the Migrant Education Program to track, maintain, and manage Migrant
identified students in ELLevation While this document is an initial outline of the duties that will be required of this
position, the employee’s final job duties are subject to change at any time due to the
discretion of the supervisor. It is a job requirement of all employees to complete other
duties as assigned.

PHYSICAL REQUIREMENTS:

? Must be able to effectively communicate orally and in writing with parents, staff,
community leaders and any other Johnston County Schools’ customers.
? Must be able to physically perform the basic life operational functions of fingering,
grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking,
seeing, hearing, and repetitive motion.
SPECIAL REQUIREMENTS:

Knowledge of computer operations and excellent computer skills; familiarity with Power
school, Ellevation, Scribbles is a plus.
Ability to operate standard office equipment
Ability and willingness to communicate effectively in written form, oral form, and
through electronic mail
Knowledge of testing for ESL services is a plus
Organized and able to meet deadlines in a timely manner
Ability to resolve problematic situations
Ability to learn, interpret, and explain ESL testing, regulations, and programs
Ability to establish and maintain effective working relationship with internal and external
customers