Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Prevailing Wage Compliance:

• Monitor and interpret prevailing wage laws at the federal, state, and local levels.
• Coordinate with project managers and subcontractors to ensure compliance with prevailing wage requirements.
• Maintain updated records of wage determinations, certified payroll reports, and related documentation.
• Assist in the preparation of certified payroll reports and other compliance documents.
• Respond to inquiries and requests for information regarding prevailing wage compliance.

IRA Compliance:

• Stay abreast of IRS regulations and guidelines related to Individual Retirement Accounts (IRAs).
• Assist in the administration of IRA programs, including eligibility determination, contributions, and distributions.
• Ensure accurate record-keeping of IRA transactions and activities.
• Collaborate with financial institutions and IRA custodians to resolve issues and ensure compliance.
• Provide support during IRS audits or inquiries related to IRA compliance.

Documentation and Reporting:

• Prepare and maintain accurate records, reports, and documentation related to prevailing wage and IRA compliance.
• Generate regular compliance reports for management review.
• Assist in the preparation of documents for internal audits and regulatory inspections.
• Ensure confidentiality and security of sensitive information.

Communication and Collaboration:

• Communicate effectively with internal teams, subcontractors, regulatory agencies, and financial institutions regarding compliance matters.
• Collaborate with HR, finance, and legal departments to address compliance issues and implement best practices.
• Provide guidance and training to staff members on prevailing wage and IRA compliance requirements.

Continuous Improvement:

• Identify areas for process improvement and efficiency gains in prevailing wage and IRA compliance procedures.
• Stay informed about industry trends, regulatory changes, and best practices in compliance management.
• Participate in professional development opportunities to enhance knowledge and skills.

Qualifications:

• Proven experience (2 years) in administrative roles
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office suite
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with construction industry practices (preferred for prevailing wage compliance role).