Job Posting for Director of Purchasing at Judson ISD

Job Description

Title

Director of Purchasing

Department

Business Services

Reports To

Chief Financial Officer

Compensation

AP 507

Days

226

Revised 05/21/2024

Primary Purpose

The Director of Purchasing performs professional work in the planning, organization, development and coordination of the procurement activities consistent with District priorities. Furthermore, the Director of Purchasing serves as the principal public procurement official for the District and is responsible for the procurement of all goods, supplies, and services in accordance with applicable federal, state and local laws, board policies, and procurement policies and procedures.

Minimum Qualifications

Education and Certification Requirements

Bachelor's Degree in Business required, Master's Degree preferred

Experience

Five years of experience in school purchasing preferred
Supervisory experience preferred
TASBO Certification preferred

Major Responsibilities And Duties

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Procure or supervise the timely procurement of all goods, supplies, and services needed, in accordance with all applicable federal, state and local laws, board policies and procurement policies and procedures.
Maintain a high level of integrity of the procurement process.
Ensure purchasing practices are consistent, open and designed to encourage maximum competition and best value procurements.
Research market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
Prepare and issue solicitation documents including notice to bidders, instructions to bidders, specifications, and form of proposal.
Receive and evaluate or assist in the evaluation process of proposals, bids and other solicitations issued by the District.
Award or prepare appropriate documentation to recommend the award of contracts to the School Board of Trustees.
Establish standard contract clauses for use in contracts, solicitations, and purchase orders.
Prepare or supervise the preparation of contractual documents with suppliers.
Review and execute purchase orders, change orders and other documents within delegated authority.
Formulate, in conjunction with using departments, strategic procurement plans in order to maximize buying power and minimize inefficiencies.
Continuously review policies and procedures governing procurement in order to improve upon and standardize the processes.
Delegate authority and assign work to subordinate staff commensurate with their qualifications and existing workload. Review the work of staff to insure compliance with applicable laws, policies and procedures.
Conduct training to District employees in procurement policies and procedures including the use of the finance system to process purchase requisitions.
Monitor all purchase requisitions to determine correctness of information.
Develop and maintain appropriate records, such as vendors register, commodity register and bidders' list.
Develop and recommend budget(s) based on documented program needs, personnel and other fiscal needs; implement programs within budget limits; maintain fiscal control; ensure accurate fiscal information is presented.
Select, hire, supervise and evaluate subordinate staff; review of performance reports prepared by subordinates and rate employee performance; exercise authority for departmental personnel actions consistent with established personnel rules, and all other applicable rules and regulations.
Exercise general supervision and control over the warehouse inventory.
Exercise supervision and control over the mailroom staff and operations.
Responsible for preparing spreadsheets identifying copy machine usage fees to facilitate recording charges to respective expenditure budgets.
Prescribe operational procedures governing the procurement functions, and the disposal, transfer and reutilization of personal property and equipment, consistent with all applicable laws, policies and rules.
Designate surplus supplies and supervise their selling, trading, or disposal in accordance with District policies.
Disseminate ideas and information to other professionals; provides leadership in addressing the challenges facing the profession (e.g., active involvement in professional associations, professional presentations at conferences, etc.)
Demonstrate ability to work with others in a positive, productive manner.
Establish and maintain an environment which is conducive to positive staff morale and directed towards achievement of the school's mission.
Confer with subordinates regarding their professional growth; work jointly with them to develop and accomplish improvement goals.
Conduct oneself in a professional, ethical manner, in accordance with accepted community standards; complies with TEA code of ethics.
Participate in professional development activities to maintain current knowledge of procurement rules, regulations, and practices.
Strive to improve leadership skills through self-initiated professional development activities.
Maintain a consistent professional demeanor and appearance.
Daily attendance and punctuality at work are essential functions of the job.

Supervisory Responsibilities

The director of Purchasing will supervise Warehouse personnel as assigned and Distribution personnel

Equipment Used

Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position.
Communication equipment – radio communication equipment, cellular telephone
Video monitoring equipment

Working Conditions

Mental Demands

Maintain emotional control under stress
Work with frequent interruptions

Physical Demands

Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling.
Occasional: Lifting, moderate, 15-44 pounds; carrying, moderate, 15-44 pounds

Environmental Factors

Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces, work alone, work prolonged or irregular hours.

Nondiscrimination Statement

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

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