Executive Assistant

JustinBradley’s client, a payment processing company, is seeking an Executive Assistant. The role will be directly supporting the LAC TECH Regional Lead and team. We are seeking a detail orientated, proactive individual who can work at pace in an evolving environment.

Responsibilities include:

• Completing domestic and international travel arrangements including visas.
• Expense reporting ensuring compliance with company policies and procedures. Assist with purchase orders/requisitions/invoicing.
• Screen executives’ mailbox.
• Schedule meetings and conference calls.
• Multi-time zone calendar management.
• Attending team meetings and tracking actions; maintaining department records (e.g. org charts, survey results, whereabouts trackers).
• Prepare correspondence, reports, presentations, or other assigned documentation. Working with the team on communication, planning and strategy.
• May research special topics as assigned.
• Coordinate and plan internal events such as All Hands, team off-sites and volunteering activities.

All about you:

• Demonstrated professionalism and discretion, and experience in working with highly confidential information.
• Extremely collaborative and fostering a positive spirit and can-do attitude and extremely open to accepting feedback and suggestions.
• Adherence to the LAC TECH Team Agreement for Return to Office Company Strategy.
• Extensive administrative experience in a corporate environment interfacing with C-suite executive level management and senior customers.
• Proficiency in Outlook and competency across the Microsoft Office suite including Word, Excel, PowerPoint.
• Experience with expense management platforms (such as Oracle).
• Experience in harmonizing across matrixed, cross functional and global organization structure.
• Experience in supporting senior level executives in a fast-paced corporate work environment.
• Must be proactive and solution oriented, looking for ways to add value and assist the team.
• Strong communication skills (written and verbal).
• Intrinsically motivated, highly organized, detail oriented and results oriented.
• Able to work well under deadlines, anticipate needs and prioritize work accordingly.
• English and Spanish language required.

JustinBradley is an EO employer - Veterans/Disabled and other protected employees