Office Manager/Executive Assistant to CEO/Client Services

About K. Kelso Law: No matter how complex a person’s estate, the team at K. Kelso Law will sprinkle on some specialized strategy until the new client walks confidently, knowing a team of beautiful bulldogs got backs.

Honored for her many successes, our law firm's founder and lead attorney, Kate Kelso, has earned top rankings and endorsements from her peers, and glowing client testimonials over her ten-year career. Super Lawyers named her a Rising Star in 2023, Yelp loves her, and Nextdoor neighborhood voted her a Favorite Business- and that’s the top of the lawyer iceberg.

K. Kelso Law’s dedication to service, combined with a commitment to current and impeccable work product, has many satisfied clients returning to the practice without hesitation, recommending K. Kelso Law to their friends and family - the highest compliment any company can receive.

Together, the team at K. Kelso Law will tirelessly create an effective legal solution customized to achieve any objective, always with a smile and whip smart humor. It’s about deep people, not deep pockets.

Serving clients throughout Orange County and the surrounding areas of the greater Los Angeles metro region, as California generally,Kate's decade of legal experience is the foundation of K. Kelso Law’s mission: To deliver the highest level of personalized counsel and support forrrr (drumroll) probate and contract cases, creating business entities, estate plans and special needs trusts, pre/postnuptial agreements, divorce, custody, and spousal support, plus providing advanced asset protection and incapacity planning, not to mention mediation and notary services.

K. Kelso Law lives by one golden rule: Clients are people, not print on a page. Your matter, matters.

To find out more about how the team can best assist you and your family, contact The Law Offices of K. Kelso and take advantage of our Summer Special, 15% discount on a power of attorney, the keystone of any estate plan.

• https://kkelsolaw.as.me/
• www.kelsois.life/links

*All documents and consultations available in Spanish.*

At K. Kelso Law, it is a priority to create a space where all people are welcome and encouraged to be themselves. Additionally, it is important to the firm to ensure every staff member is able to grow within their role, gaining valuable work experience while they execute day-to-day tasks. Communication is key - Looking for someone who can lean in, take initiative, be coachable, willing to learn, and make a commitment to the firm to grow with us over the next few years.

• Growth opportunities
• On-the-job training
• Sky is the limit

Kate sees each person’s possibilities, and won’t quit until her team is on top of the world. When employees succeed, so does the firm. She firmly believes that when her team is happy to come to work, it produces better work product, so fun is always in the mix. Come be our bestie.

Job Description:

An office manager is integral to the daily operations of K. Kelso Law. You're the glue that holds this place together. You'll work directly with clients, and Kate, the lead attorney.

The ideal candidate must have the following qualities to succeed as an office manager:

• Organizational skills
• Adaptable
• The ability to work under pressure and meet tight deadlines
• A thorough and meticulous nature
• Proper understanding and management of CRM systems (we use MyCase)
• Time-management skills and the ability to properly execute tasks according to priority
• Adaptability and willingness to learn on-the-go
• Proficiency in Mac and Microsoft Office products
• Ability to take initiative, see the gaps, and act upon them without micromanagement
• Communicate status, needs, and be coachable (We always will take the time to teach if an applicant wants to learn)
• Be an honest and caring person who actually gives an eff about the well-being of our community and have the energy to keep fighting for equality and fairness (it’s tough I hear that)

The day-to-day responsibilities and tasks of an office manager at K. Kelso Law include the following:

• Answering incoming phone calls
• Scheduling appointments
• Client management and services
• Ensuring office supplies are always available and keeping inventory
• Managing clients' accounts (following up and tracking client communications)
• Thorough knowledge of each client's case stage
• Managing clients' billing information
• Assist staff with administrative tasks
• Manage and allocate outgoing and incoming mail
• Client information intake aka onboarding

Spanish-speaking or bilingual applicants will be highly-regarded for this role.

Job Types: Full-time, Part-time, Internship

Pay: $17.00 - $25.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Choose your own hours
• Day shift
• Monday to Friday
• No weekends

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Costa Mesa, CA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you like to make a difference and help people?

Experience:

• Wills, trusts, & estate law: 1 year (Preferred)
• Probate law: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $17 - $25