Description : Job Summary :
Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.
Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance.
Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.
Essential Responsibilities :
Assesses and responds to the needs of others to support completion of work tasks.
Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues;
escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations.
Identifies and speaks up for ways to address improvement opportunities within ones team.
abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.
g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member;
inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.
and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications :
Additional Requirements :
Knowledge, Skills, and Abilities (KSAs) : Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience
Preferred Qualifications :
Last updated : 2024-05-07
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