Office administrative

JOB SUMMARY

This is a part-time, 20 hours / week position. Perform various administrative tasks and serve as a receptionist, greet and direct visitors, answer phones, and maintain files and other duties to support and maintain quality in the activities of the Business Office as well as uphold the mission and values established by amazoo College.

Strives for superior customer service and performance by consistently providing a product or service to leadership, faculty, and staff that is recognized as ultimately contributing to the student experience.

JOB RELATIONSHIPS

Responsible To : Director of Finance

Workers Supervised : None

Inter-Relationships : Work closely with all Business Office staff, leadership, and all K College personnel on a daily basis.

PRIMARY JOB RESPONSIBILITIES

• Provides timely and accurate administrative support to Business Office staff, including correspondence, meetings and travel arrangements, maintenance of office files, and answering the telephone.
• Supports and assists Finance leadership with department specific projects and activities.
• Distributes incoming and outgoing mail. Orders and maintains office supplies.
• Works collaboratively with colleagues in the Business Office to direct walk-in traffic and provide general assistance.
• Manage the College’s cell phone program.
• Coordinates department and operational meetings as requested.
• Maintains vendor records. Prints and distributes accounts payable checks weekly.
• Assist the Student Accounts Manager with communication with students and other special projects.
• Assist with insurance renewal and provide certificates of insurance as needed.
• Maintain the Business Office websites

DEPARTMENTAL AND ADDITIONAL JOB RESPONSIBILITIES

• Assists with special projects as needed
• Other duties as assigned

JOB SPECIFICATIONS

EDUCATION

Associates degree or higher preferred

EXPERIENCE

Three years of related experience required.

JOB KNOWLEDGE

Computer skills, including accurate typing and data entry and strong proofreading skills, ability to apply word processing, database, and spreadsheet applications, and to use internet resources.

Must be proficient with Microsoft Word and Excel; PowerPoint experience helpful.

• Ability to protect the confidentiality of employee personnel records and personal information.
• Knowledgeable and strong in oral and written communication.
• Ability to articulate and demonstrate commitment to the philosophy, values, mission, and vision of the organization.

ESSENTIAL PHYSICAL ABILITIES / MOTOR SKILLS

These physical requirements are not exhaustive and additional job-related physical requirements may be added on an as-needed basis.

Corrective devices may be used to meet physical requirements.

Sedentary Work : Frequently required to stand, kneel and crouch. On a daily basis may be required to move about, sit, climb stairs, and bend.

Is occasionally required to lift and carry up to 20 lbs.

Vision : Requires the ability to perceive the nature of objects by the eye. Near acuity : Clarity of vision at 20 inches or less.

Midrange Acuity : Clarity of vision at distances of more than 20 inches and less than 20 feet.

Motor Coordination : While performing the duties of the job, it is required to regularly perform functions that include using hand and finger movement, handle or feel objects, be able to use tools or equipment that requires reaching with hands and arms.

Must be able to travel independently.

Speaking / Hearing : Ability to give and receive information through speaking and listening.

ESSENTIAL TECHNICAL ABILITIES

• Proficiency in using modern office, computer, and telephone equipment
• Advanced proficiency with Excel.
• Ability to access, create, send, and retrieve data from all systems.

ESSENTIAL MENTAL ABILITIES

• Ability to adapt and maintain focus in fast paced office environment.
• Ability to read and interpret a variety of documents including, but not limited to policies and operating instructions.
• Ability to effectively problem solve.
• Ability to comprehend basic statistics and financial documents.

INTERPERSONAL SKILLS

• Ability to interact with co-workers, staff, administration, students, faculty, and all internal and external customers in a professional and effective, courteous and tactful manner, at all times, physically, verbally and in all written and electronic communication.
• Open, honest, and tactful communication skills.
• Ability to work as a team member in all activities.
• Positive, cooperative and motivated attitude.

Last updated : 2024-03-26