Human Trafficking Administrative Assistant (Grant funded)

Hiring Preference: The Kalispel Tribe of Indians is an Equal opportunity employer. Consistent with federal law, the Kalispel Tribe of Indians applies Indian preference in employment. It is the policy of the Kalispel Tribe of Indians to give preference in hiring, promotions, and transfers into vacant positions to qualified applicants in the following order: 1) Kalispel Tribal Members; 2) Descendant or Spouse of an enrolled Kalispel Tribal Member; 3) enrolled members of other Indian Tribes; 4) all other applicants. At-Will Employment: Employment with the Kalispel Tribe of Indians is at-will and can be terminated with or without cause, and with or without notice, at any time, either at the option of the employee or the Kalispel Tribe of Indians. Drug Testing: The Kalispel Tribe of Indians is a drug free work place. All applicants are subject to drug testing at the time of hire and at unannounced times during employment. Background Investigation: All candidates and employees may be subject to a background investigation.

Summary of Functions

Receives all incoming calls, supports human trafficking advocate and management staff with administrative duties and assists guests visiting the Kalispel Tribe Victim Assistance Services satellite building in Airway Heights, WA.

Essential Duties and Responsibilities

• Receives, appropriately greets and transfers all incoming callers in a polite, expedient and accurate manner.
• Refers all inquiries from the media and other public relations situations to the Public Relations Coordinator or Marketing Manager.  
• Occasionally performs Courier duties (Including distribution of internal mail).
• Reconcile Credit Cards and reports.
• Handle travel arrangements, including flight, hotel and car reservations.
• Provides information to guests as requested, and ensures all information is correct.
• Responsible for document preparation and proof reading.
• Operates the main fax machine logging all received faxes and distributing faxes to appropriate offices.
• Memorizes employee’s names, their respective job titles and description of their duties in order to transfer calls to appropriate extension.
• Performs variety of clerical duties and projects including but not limited to assisting with copy jobs in the copy center, stocking paper in the cabinets, and refilling copiers, printers and fax machines.
• Process incoming/outgoing mail and shipping request ensuring the appropriate method of shipping is used when needed.
• Departmental filing and organization.
• Maintain confidentiality.
• Ensure supplies are available and reports on volume when needed.
• Completes copying and/or mass mailing requests.
• Conducts necessary inventory ordering and receiving of office supplies for department.
• Ensures control/protection of company assets.
• Available and willing to work any changes in hours deemed necessary for Business Levels.
• Adhere to all applicable tribal, federal, or state privacy laws and regulations, including but not limited HIPPA and 42 CFR Part 2.
• Responsible for maintaining a consistent, regular good attendance record.
• This job description does not list all of the duties of this position. You may be instructed by management to perform other duties as assigned.

Supervisory Responsibilities

 This job has limited supervisory responsibilities.

Physical Demands

• Requires the ability to lift and/or move objects weighing up to 35 pounds
• Constantly requires the ability to receive detailed information through oral communication, and to make fine discrimination in sound.
• Constantly requires verbally expressing or exchanging ideas of important instructions accurately, loudly, or quickly.
• Constantly requires working with fingers rather than the whole hand or arm.
• Constantly requires repetitive movement of the wrists, hands and/or fingers.
• Often requires walking or moving about to accomplish tasks.
• Occasionally requires standing and/or sitting for sustained periods of time.
• Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms.
• Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.
• Occasionally requires stooping which entails the use of the lower extremities and back muscles. Infrequently requires crouching.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to tobacco smoke, moving mechanical parts and fumes or airborne particles.  The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions and to wet and/or humid conditions.  The noise level in the work environment is usually moderate.

Travel Requirements

 Local travel is occasionally required. Travel outside of the state is infrequently required.  Typical travel time is generally less than a week.

Disclaimer: Certain Licenses and Certification requirements can be obtained once hired.