Paralegal

We are looking for someone with legal, consulting or professional services experience.

We are looking for people with excellent attention to detail who can handle data entry, engagement letters, creating new matters in our billing system, and a variety of administrative tasks._ Calendaring and travel arrangements is also part of the role, but only a small part of the role._ Many applicants have strong calendaring, travel arrangements and gate keeping – this is not necessarily aligned to our role. The candidates need to be able to work in a team environment where they cover for each other, and they should know they will report to an administrative manager and not their executive they are supporting. It would be great to see resumes of candidates who have had titles in the past like legal secretary, paralegal, administrative assistant and executive assistant.

Executive Assistant

• On-site, 5 days/week in NY office
• Support 1 officer, and light support to 4-8 Principals and Sr. Managers
• Pay range: $80-90k base range, 5% bonus, excellent benefits.

EXECUTIVE ASSISTANT (ON SITE, NEW YORK)

If you are meticulous with details and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you!

The Executive Assistant will have primary responsibility for providing administrative support to 4-8 local executives to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Executive Assistant will handle confidential firm information which requires a high level of discretion while simultaneously anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ability to juggle multiple tasks, requests, and priorities while also coordinating and collaborating with team members is essential to success in the role. Having a “learning mindset”, being team-oriented, highly organized, and a dedicated professional are significant characteristics in our future contributor.

You will be part of a thriving, 900-strong team that spans eight offices, comprises more than 40 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized us three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities.

You’ll Love It Here If You

• Embrace learning and continuous improvement
• Set and strive for a high bar of excellence
• Believe that teamwork leads to success: ask us what it means to be #onefirmfirm!
• Take pride in always doing your best work, even if it’s harder or takes longer
• Are passionate about what you do

How You’ll Help Our Team Succeed

• Assist with monthly billing duties for executives including proofreading and editing billing narratives for client invoices and tracking accounts receivables.
• Assist with conflict checks, generate engagement letters, and create correspondence files.
• Create, organize and maintain administrative structure for each project (LAN and hard files, document storage, project set up and closure.
• Compose and process routing correspondence. Proofread all written materials.
• Manage executives’ calendars, travel arrangements, and process expense reports.
• Assist with the coordination of promotional materials for business development.
• Coordinate internal or client meetings and special events.

What You’ll Need to Be Successful

• 3 years of directly related experience; professional services experience preferred.
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and
• Strong business acumen and the ability to learn the firm’s financial and operational
• The mindset to provide superior
• Intermediate to advanced Microsoft Office skills (Excel, Outlook, PowerPoint, Word)
• Exemplary attention to detail and highly organized.
• Flexible and able to work effectively under deadlines.
• Associate’s Degree or demonstrated equivalent combination of education, training, and experience.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k) matching
• Flexible spending account
• Health savings account
• Opportunities for advancement

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Work Location: In person

Salary : $80,000 - $90,000