Administrative Specialist

Our large non-profit client is hiring a contract Administrative Specialist to assist their Grants and Quality Training team.

Anticipated end date: March 14, 2025. Hybrid in Alexandria, VA to support in person meetings 2-3 days a week.

Responsibilities:

• Assist current staff with execution of the Quality Training Program (QTP) and Care Delivery Grant Programs, including:
• Assisting with QTP Application and recruitment processes (Processing completed applications, facilitating communication with staff and faculty, etc.)
• Assisting with collection and distribution of QTP session evaluations
• Managing, tracking, and maintaining expense, stipend and invoice commitments
• Collecting, collating, and revising QTP faculty materials as needed
• Managing meeting planning process including space, supplies, logistics, and coordination with participants, faculty, coaches, and host site if applicable
• Reviewing, updating, and processing of contracts including quality checks
• Managing updates and maintenance of QTP website
• Managing QTP email inbox and ensure timely responses with input from program staff
• Coordinating weekly team meetings to include agenda
• Coordinating Teams/Zoom meetings including meeting materials
• Organizing shared folders
• Other related tasks as assigned by Senior Director and Grants Manager

Required Qualifications:

• Project Management Proficiency

• Bachelor’s degree in related field or equivalent years of experience

• Proficiency in Microsoft Office software (Excel, Word, PowerPoint)

• Proficiency in virtual meeting software (Zoom, Teams)

Desirable but not required:

• 2-3 years of prior relevant work experience