Executive Administrative Assistant

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient office operations supporting the sales/ business development efforts for the US
• Uses word processing and presentation software to create and edit documents
• Drafts and edits letters, reports, and other documents
• Inputs and updates information in databases and spreadsheets
• Views and enters data in Salesforce CRM
• Research as requested and compiles and summarizes information for reports or presentations
• Maintains physical and digital filing systems (Teams, SharePoint, OneDrive)
• Manages calendars for senior staff, including making travel arrangements
• Maintains team appointment calendars
• Assists in plans for customer and internal meetings, visits and tours, including coordinating logistics for meetings, including room setup and catering
• Responds to emails and other digital queries and correspondence
• Interact with site managers or other staff in order to maintain business development team materials
• Prepares meeting agendas and takes meeting minutes
• Assist with the creation and maintenance of internal marketing materials including company newsletters
• • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
  • Works closely with other administrative staff and supports other colleagues as needed
  • Ensures that deadlines are met and adapts to changing priorities
  • Presents a positive and professional image for the organization

  Work Hours and Benefits:

  8am-5pm Monday-Friday. 3 days a week in office – Johns Creek, GA (you could say near Emory Johns Creek hospital or Hwy 141 @ McGinnis Ferry as directional guide)

  Administrative Assistant Skills:

  • Digital literacy and research skills, including the ability to analyze the reliability of information
  • Familiarity with standard office platforms, such as Microsoft Office and Teams
  • Data management and entry skills, including the ability to maintain and improve filing systems (digital physical)
  • Accurate record keeping
  • Written communication skills
  • Time management, multitasking, and flexibility
  • Organizational skills
  • Accuracy and attention to detail
  • Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, digital meeting etiquette
  • Ability to work well under pressure and navigate multiple deadlines
  • Proactive approach to problem-solving and process improvement
  • Ability to work well independently and in collaboration with others

  Education, Experience, and Licensing Requirements:

  • High school diploma or equivalent, associate's degree a plus
  • Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus
  • Past administrative experience or tenure in an office setting a plus

The qualified applicant must have exceptional verbal and written communication skills, be proficient in Microsoft Office Suite, and be able to work in a fast-paced, self-directed environment. This position is for a hybrid environment (2 days remote, 3 days in office).