Bookstore Coordinator I

Bookstore Coordinator I

JOB CLASSIFICATION
Pay grade level: Grade 13
Compensation: $47,753 - $65,661. Compensation will be commensurate with education and experience.
Employee category: Staff
Department: Bookstore
Reports to: Bookstore Supervisor
FLSA status: Non-Exempt
Job Code: FF022FTNTBC
Location: Primarily Technical Education Campus (TEC), but any other college location as assigned by the appropriate administrator

SUMMARY
Coordinate all TEC Bookstore day-to-day operations. Accountabilities include coordinating all activities, assist with purchasing books, merchandise & supplies for the store.

• Ability to use and teach customer service skills to ensure that students and customers are happy and able to find what the need.
• Coordinate with the Assistant Director of the Bookstore, to purchase all textbooks, supplies and merchandise for TEC bookstore.
• Maintain inventory and fiscal controls of text related merchandise.
• Use e-purchasing to pay invoices for bookstore and cafeteria.
• Review all invoices for appropriate documentation and approval prior to payment.
• Monthly visa reconciliation requires copying, gathering receipts, filling out paperwork to turn into the Assistant Director of the Bookstore.
• Oversee the TEC bookstore safe.
• Ensure all returns and refunds from vendors are processed and filed correctly and the business office has received all refund checks in a timely manner.
• Keep track of all TEC departmental charges for the bookstore.
• Liaise with MBS or current systems provider for any issues/discrepancies to resolve for inventory purposes, keeping track of any issues.
• Assist in coordinating the return of product to vendors for overstock, damaged or defective merchandise.
• Coordinate the shipping and receiving of course materials for TEC bookstore.
• Ensure that the store appearance remains appealing and clean.
• Coordinates customer service to ensure customers are always taken care of.
• Processing and stocking of books purchased through vendors and book buyback.
• In collaboration with main campus bookstore, coordinate annual inventory of TEC bookstore.
• Open and close store as required.
• Complete and accomplish all other duties as assigned by the Assistant Director of the Bookstore.

KNOWLEDGE, SKILLS, AND ABILITIES

• Possess strong written and oral communication skills.
• Must demonstrate a commitment to and ability to work with a diverse student and faculty population.
• Must possess accurate keyboarding skills and be able to enter data efficiently and accurately.
• High energy, self-starter who can work with minimal supervision.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employee in the organization.
• Detail oriented.
• Ability to manage several projects with multiple deadlines simultaneously.
• Strong customer service skills.
• Ability to multi-task and prioritize duties.

MINIMUM QUALIFICATIONS

• High school diploma/GED or equivalent plus Five (5) years relevant experience OR
• Associates or higher degree plus Two (2) years relevant experience required.
• One- Two (1-2) years’ experience with processing invoices.
• Experience with technology/ software: Microsoft 365 applications, especially Word, Excel, Outlook, and video meetings/ webinars.  
• Basic accounting/bookkeeping skills with strong aptitude with numbers and safe cash handling procedures.
• Retail knowledge.
• Well versed in MBS system functions.

• One (1) year management experience.
• Inventory process experience.
• Experience with reconciling invoices.
• 10-key experience.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or lift items.

WORK SCHEDULE
40 hours per week, during regular hours of Monday – Friday 8:00 am – 4:30 pm. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

To Apply
Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution