Accounts Payable Clerk

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Job Overview:

As our Accounts Payable Clerk, you will support the Finance/Accounting division of the Indiana Division of The Salvation Army by reviewing, processing invoices, researching checks and ensuring that our systems are accurate.

What you will do:

• Enter data for all approved invoices and check requests.
• Research check requests lacking required elements and obtain complete information before entering in A/P system.
• Review invoice batch edit lists before updating system with finalized entries.
• Save invoice entries to proper accounting period.
• Work with Corps Accountants to notify officers of outstanding invoices and receive authorization to process payments.
• Print checks and place them in envelopes to be mailed.
• Prepare vendor notification letters for uncashed stale-dated checks.
• Update log of voided checks and unclaimed property.
• Maintain consistent file naming conventions in paperless records as required for all A/P functions.
• Notify supervisor when checks need to be reordered.
• Add vendors as needed to Shelby accounting system and identify as 1099 vendors if applicable.
• Assist Corps Accountants in preparing 1099s at year end, reporting personal property, and other duties as assigned.

Minimum Qualifications: The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position. 

Education: High School Diploma. Two-year accounting degree strongly preferred

Background Checks: Position requires a background check to be completed. Findings may disqualify an individual for this position

Experience: Minimum of two years working in accounting for an organization highly preferred. 2 years’ of experience working with computer spreadsheets and word processing software.

Skills/Abilities: 

• Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to speak, write and understand English in a manner sufficient for effective communication with leadership, office personnel and field personnel.
• Be self-motivated with strong organization skills
• Ability to work well as part of a team
• Proficiency with PC and Microsoft Office applications Knowledge of The Salvation Army structure and policies useful but not required.

Supervisory Responsibility: N/A

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. 

Physical Requirements Include: Requirements include good speaking, hearing, and visual ability with excellent manual dexterity. Lifting, pulling, and pushing of materials up to 25 pounds. Requires bending, squatting, and walking. May sit or stand for extended periods.

Travel: No travel anticipated

Working Conditions: Work is performed in a typical office environment

This position description should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in the position description.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

Indiana Division

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