What are the responsibilities and job description for the Payroll Manager - Remote position at Kasa Living?
This role is fully remote, we set a location because some job boards require it.
The Role
Kasa is searching for a remote Payroll Manager to join our cutting-edge Finance & Accounting team. In this position, you will help build Kasa's global brand by ensuring that our fellow team members are paid accurately and on time while staying on top of compliance requirements in multiple jurisdictions and processing our semi-monthly payroll reports. The role requires exceptional organizational skills and efficient administrative capabilities.
In this role, you will report to the Director of Finance and work in a cross-functional manner with others at Kasa. You will play a critical role in building a market-leading, financial reporting department to service Kasa's rapid growth across multiple asset classes and geographies. It takes a special person to succeed in this role and we hope you are excited by the challenge!
About the Team
Kasa is building an efficient and effective Finance team to ensure best-in-class financial reporting and guest satisfaction. You will join a team with diverse backgrounds in hospitality, real estate and private equity. The team focuses on building scalable processes by being resourceful and having a growth mindset. This remote role will be the fourth hire on the accounting team, allowing for upward mobility within a fast-growing organization.
Responsibilities
- Own and process payroll, including tax changes, direct deposits, loan repayments, deductions, retroactive adjustments, prorated payments, bonuses, fringe benefits, special pays, etc.
- Register new state/local/SUI tax withholding account with local tax agencies
- Responsible for Washington and Ohio worker compensation insurance on an annual and quarterly basis
- Work closely with the People Ops team to ensure timely response to questions and requests that have been processed
- Ensure compliance with all compensation and tax regulations
- Responsible for quarterly tax reconciliations for federal, state, and local
- Responsible for managing Family leave and Medical leave for states
- Responsible for month-end reports
- Conduct regular audits on payroll procedures and records
- Report to management on payroll issues and changes
- Stay current on state, federal, and local payroll and tax laws
- Support year-end reporting tasks
- Work with payroll provider to provide the People Ops Team with best practice and advice on all payroll-related matters
- Ensure General Ledger posting accurately reflects monthly payroll and assists with balance sheet reconciliation queries
- Identify process improvements to ensure payroll meets its performance requirements in an efficient manner
- Assist with year-end requests from payroll providers and internal teams
Experience
- 3-5 years of end-to-end payroll processing in a high growth environment
- Decision-making, problem-solving, and analytical skills
- Ability to collaborate and establish relationships cross-functionally
- Excellent attention to detail and strong time-management skills
- You're highly motivated and able to maintain efficiency while working independently
- Knowledge of federal, state and local regulations
- You're proactive by nature and can act decisively when needed
- You’re a team player who is committed to uplifting your coworkers and the company
- Skills: Proficient in Microsoft Excel, Google Suite, ADP Workforce Now
Plus if...
- You have experience with international payroll
- You have prior experience submitting transient occupancy or sales tax returns
- You have accounting experience or are proficient in Netsuite
- You've worked remotely at some point in your career
In one year, you will succeed at Kasa by having:
- Set up and managed processing schedule and routine to deliver on deadlines - including payroll and tax complexities
- Worked with the Director of Finance to increase transparency and accuracy in every submission to be able to increase general ledger accuracy
- Ensured 100% accuracy for each payroll check date
- Become a dependable partner for the People Operations team
- Become a respected leader and thought partner for your accounting team
- Understood the guest, property owner, and operating team product challenges facing companies in the global accommodations space
Benefits
- 🌏 Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere!
- ✈ Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a 50% discount on any nights for friends and family
- 📈 Generous Stock Option Plan: We believe the success of our business should be shared with our team. As you grow with us, we increase the opportunities for you to become part-owners of our company
- 🙌 Flexible PTO: Full-time exempt Kasa employees are encouraged to take time off as they need and see fit, ensuring that it's not disruptive to their work
- 💲 Competitive Salary: We offer base salaries at or above market rates plus additional earning opportunities based on the position
- 👩⚕Health Coverage: We've invested in comprehensive health insurance options to help when you need it most
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