Project Controls Specialist III - KMS LS

SUMMARY

Support the administration and operational functions of the Navy’s Learning Stack systems related to the daily activities of the project(s) such as internal and external communications, asset management, metrics, and reports.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Create and maintain documentation using Microsoft Office 365 (i.e., budgetary, training status, project metrics, Organizational Charts and staffing needs, employee status trackers, etc.).
• Monitor and manages all Department of Defense (DoD) training requirements to ensure team members comply annually.
• Deliver a report or findings to all levels of the organization.
• Interface with Government personnel related to employee on-boarding and off-boarding, Navy emails, and other accounts.
• Capture meeting minutes and delivery final version within 3 days after the meeting ends.
• Maintain documentation and record keeping that supports project team members and management.
• Suggest improvements and assists with tasking as needed.
• Maintain Katmai and Government asset control tracking documentation.
• Perform computer inventories as requested and provide inventory reports to management.
• Provide appropriate configuration management to all maintained documentation.
• Ensure timely completion and distribution of required documentation.
• Support all infrastructure areas (information technology, office supplies, vendors, building maintenance, etc.).
• Coordinate with Facility Security Officers (FSO) and employees to assist with obtaining and maintaining security clearances.
• Assist with all personnel hiring efforts, coordinating with HR, administer and schedule interviews, screening candidates, gathering, and storing resumes, and updating Costpoint tracking system.
• Responsible for all external customer and internal team communications regarding the on-boarding of new personnel, and off-boarding of personnel leaving the project.
• Respond to informational requests on behalf the Division Director, Program Manager, Deputy Program Manager, and Office Manager.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Bachelors’ degree in related field or graduate degree in any field; Six or more (6 ) years of relevant work experience may be substituted for a Bachelors’ degree.
• A minimum of four (4) years administrative experience in managing and administering the needs of an office environment.
• Working knowledge off all Microsoft Office 365 applications, advanced experienced preferred.
• Ability to work independently and remotely with minimal direct supervision.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Ability to coordinate multiple activities at once, quickly analyze and resolve specific problems and cope with deadlines effectively.
• Adapt to changes in the work environment and manage competing demands while maintaining a professional demeanor.
• Communicate effectively both in writing and verbally with applicants, employees, and managers at all levels of the organization.
• Deliver excellent customer service in a fast-paced environment.
• Prioritize and organize work activities to ensure timely completion of assigned responsibilities.
• Contribute to the fostering of positive morale with customers, co-workers, and visitors; be a team player.

TRAVEL

None.

DRIVING REQUIRMENT

None.

PHYSICAL DEMANDS

Position consists of seeing up close and sitting for long periods of time, bending, stooping, crouching, and lifting weights up to 20 pounds. Frequently uses hands/fingers for manipulation of keyboard and mouse. It is Katmai Management Service’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Work is performed in an office setting. Employee will be exposed to a wide variety of people in differing functions, personalities, and abilities.

WORK SCHEDULE

40 hours per week with overtime and travel. Will be required to work additional hours as needed to complete assignments or projects.

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/

We are a VEVRAA Federal Contractor

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.