What are the responsibilities and job description for the Clerk - Purchasing position at Katy ISD?
Reports To: Director of Purchasing
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS02
Qualifications
High school diploma or GED, college hours preferred
Two years general office experience
Successful Work Experience In School Environment Preferred
Self-motivated, organized and detail oriented
Able to handle multiple tasks and priorities with frequent interruptions
Must have excellent communication and organizational skills
Basic knowledge of accounting codes and budgetary matters
Experience with entry of financial data into database
Primary Purpose
Assist department with the daily procurement functions of the Purchasing Department.
Oversee the review and approval of purchase orders to ensure accuracy of information, coding and compliance
Assist in disseminating information to financial clerks at the departments and schools as needed. Obtain and distribute vendor or product info as needed.
Major Duties And Responsibilities
Personal computer, printer, fax, copier, scanner and calculator.
Working Conditions
Repetitive hand motions; prolonged use of computer, walking, and opening boxes.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS02
Qualifications
High school diploma or GED, college hours preferred
Two years general office experience
Successful Work Experience In School Environment Preferred
Self-motivated, organized and detail oriented
Able to handle multiple tasks and priorities with frequent interruptions
Must have excellent communication and organizational skills
Basic knowledge of accounting codes and budgetary matters
Experience with entry of financial data into database
Primary Purpose
Assist department with the daily procurement functions of the Purchasing Department.
Oversee the review and approval of purchase orders to ensure accuracy of information, coding and compliance
Assist in disseminating information to financial clerks at the departments and schools as needed. Obtain and distribute vendor or product info as needed.
Major Duties And Responsibilities
- Oversee the review and approval of purchase orders to ensure accuracy of information, coding, and compliance
- Assist with communicating with district financial clerks and librarians to obtain additional information, capital, or donation approval.
- Verify purchase order receipts for PO’s sent by email.
- Run monthly reports as directed.
- Assist financial clerks and librarians with solving problems when entering purchase requests.
- Assist department secretary with vendor database maintenance, including scanning and file attachments for required forms.
- Provide quality and timely customer service to employees, vendors, and general public.
- Assist with the maintenance and organization of an accurate and efficient filing system within the department,
- Obtain and distribute vendor or product information related to district contracts, as requested.
- Create and maintain files related to purchases for cooperative program purchases
- Assist with department phones greet and assist office visitors.
- Other duties as assigned.
Personal computer, printer, fax, copier, scanner and calculator.
Working Conditions
Repetitive hand motions; prolonged use of computer, walking, and opening boxes.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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