Office Assistant

Office Assistant

Overview: Join our team as an Office Assistant at Kay Park, a people-first company where trust, teamwork, and getting it right are at our core. At Kay Park, we’re building a workplace where passion meets professionalism. As an office assistant, you will play a vital role in our commitment to excellence and customer satisfaction. We’re looking for a highly organized, dependable, and detail-oriented individual who thrives both independently and as a team member. Ideal candidates are adaptable, self-motivated, and possess a positive outlook, excellent communication skills, and a readiness to embrace growth and change.

Responsibilities include but are not limited to:

• Processing accounts payable - which includes matching packing list, purchase orders, bills of lading with the proper invoice.
• Data Entry - entry of accounts payable invoices into our accounting system.
• Vendor Correspondence – respond to any vendor inquiries related to accounts payable, including researching issues and discrepancies.
• Administrative - general office duties such as filing, scanning, answering phones, processing mail, and greeting and helping customers.
• Assist – supporting other office personnel and departments with tasks as needed, as well as being crossed trained to fill in other accounting or office functions when needed.
• Attitude – maintain a courteous and professional relationship with both customers and co-workers.

This Job is Ideal for Someone Who Is:

• Self-motivated - can work independently and stay productive without close supervision, while being collaborative when necessary.
• Dependable - more reliable than spontaneous, does what they say they will and when.
• Adaptable - enjoys doing work that requires frequent change in direction, ability to multitask, and focus in a distracting environment.
• Detail Oriented - would rather focus on the details, accuracy, and completion of the task rather than the bigger picture. Organization and time management are also strong skillsets.
• Exceptional communicator - with all audiences, peers, supervisors, & customers, communication is professional, open-minded, and productive in both written and verbal form.
• Proactive - Takes initiative to always be prepared and one step ahead. To learn the needs of the business and those who they are assisting.
• Technical Literacy – knowledge of computer and technical skills, including but not limited to database entry, spreadsheets, office equipment, email, and phone.
• An Optimist – has a positive attitude in general, cheerful demeanor, and sees the glass as half-full. They believe they have the skill and ability to make good things happen. Asks good questions and makes good decisions to find ways to overcome challenges.

Our Team says this is what makes us different:

• “Management cares about the employees”
• “Great to be able to have the flexibility to attend family events”
• “Family-oriented”
• “Good employee development”
• “Personable, caring, inclusive, flexible, humble”
• “Flexibility on hours and start time”
• “Family run business, not a large corporation”

Hiring Process:

Our hiring process starts on Indeed. After applying you will be sent a link to take two aptitude tests. Selected candidates will be contacted for a phone interview, which could be followed by a tour, in person interview, and additional aptitude assessments.

We are an Equal Opportunity Employer.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k) with matching
• Dental, health, and life insurance
• Disability insurance
• Flexible schedule
• Health savings account
• Paid time off
• Referral program

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office/Clerical: 1 year (Preferred)

Work Location: In person