What are the responsibilities and job description for the Purchasing Coordinator position at KB Home?
About KB Home
KB Home is one of the largest and most recognized homebuilders in the United States and has built over 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR® certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Build your career with KB Home. Learn more.
JOB SUMMARY: Work alongside all members of the Purchasing Department and CPA as a team to process paperwork as required on all software systems (HB1, JDE/AS400, Word, Excel, Outlook). Interact with appropriate internal and external personnel to respond to or resolve issues relating to purchasing policies and/or procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Manage time to most effectively meet the department’s goals each day. Meet deadlines with complete and accurate information. Minimizing the effect of unexpected interruptions on long term and daily tasks.
- Appliance orders - Oversee Whirlpool appliance orders and coordinate with the Centralized Purchasing Agent located in Arizona to ensure that any late change requests are submitted and sent to Whirlpool; delivery dates are met per the construction schedule; backorders are reviewed and followed up on in order to obtain delivery dates.
- Subcontractor Billing & Accounting Liaison – Coordination between the Division, National Accounting and Purchasing Administration (NAPA) and Subcontractors on any questions that should arise regarding payment status, invoice aging and lien releases, etc.
- Purchasing Software – Oversee all coordination duties required for department software systems (reset passwords, train internal and external associates).
- Monthly Purchasing Reports - Responsible for generating monthly reports for Director of Purchasing and VP of Finance and communicate the appropriate action on any open amounts that we have not paid the subcontractor; this would also includes credits that go out 30 days or greater.
- New Vendor Set-Up – Coordinate with Subcontractor to ensure we have proper documentation in place; distribute to the Subcontractor the Master Contract.
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Work with Internal Employees and External Subcontractors:
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Internal:
- Director of Purchasing (daily) – communicate work progress and any outstanding issues.
- Options Manager - communicate work progress and any outstanding issues.
- Purchasing Agent (as necessary) – communicate on any subcontractor payment issues.
- Centralized Purchasing Administration (as needed) -
- National Accounting and Purchasing Administration (NAPA) (as needed) – provide support for all issues relating to subcontractors’ payment.
- Production Department (daily) – provide support for any concerns regarding contracts, options, starts.
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External:
- Subcontractors (as needed) – provide support regarding questions or concerns with KBTPO and payments.
- Whirlpool (as needed) – communicate status of new orders, back-orders and replacement parts.
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Internal:
- Additional assignments as may be needed
Education:
- High School Diploma or GED required. Accounting or Business Management degree is helpful but not necessary
- Construction product and process knowledge helpful, Residential Purchasing and Contracting preferred,
- 1 to 2 years of General Office Organization, Contract Administration, Administrative Assistance experiences.
- Ability to maintain the highest Ethical behavior
- Self-motivated and able to work in a collectively responsible team environment.
- Ability to stay organized and manages priorities in an efficient manner.
- Proficient in using MS Word, MS Excel, MS Outlook {mandatory}, AS/400 and HB1 experience preferred.
- Exceptional communication skills necessary, both written and verbal; detail oriented with good follow-up and follow-thru skills.
- Good people and problem solving skills required
Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!
