Financial Aid Specialist

Title: Financial Aid Specialist

Salary Range: $33,672.00 - $46,536.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: System Office

Department: Financial Aid

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Financial Aid Specialist will support student enrollment by moving students through the financial aid verification process ensuring accuracy and compliance with applicable federal regulations. Responsible for managing the Return of Title IV (R2T4--Federal financial aid) funds calculations when a student withdraws from a KCTCS college. Additionally, support the effective and compliance administration for federal and state financial aid.

This is a defined-term contract position renewable each fiscal year and located in Versailles, KY.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Return to Title IV Aid Calculations, The Return of Title IV (R2T4) calculation is performed to determine the amount of federal funds the student has earned and the amount of unearned Federal Funds for which the school and the student is responsible to return (if any). The Specialist will ensure accurate calculations of earned and unearned funds and make adjustments in the PeopleSoft Student Management System. The work requires knowledge and proficiency in federal database systems such as the Common Origination and Disbursement System (COD) and the National Student Loan Database System (NSLDS).

Verification of the Free Application for Federal Student Aid (FASFA). The Financial Aid Specialist will demonstrate knowledge and proficiency (after initial training) of the FAFSA application, the review of federal tax forms and other necessary forms to effectively document accuracy of FASFA application data and make required updates to the Institutional Student Information Record (ISIR).

Communication with students: including by email, student portal, various phone call campaigns (e.g. enrollment support, verification advising, and the Fresh Start Initiative).

Comment Code Resolution. The Specialist will be expected to resolve comment codes (questioned items) on the FASFA application by federal agencies including, but not limited to the National Student Loan Database System (NSLDS), United States Citizenship and Immigration Services (USCIS), Department of Defense (DOD), and Department of Justice (DOJ).

Administrative Processes: Assist with Processing and Reconciliation of Pell Grants, Federal Direct Loans, and State Aid programs.

Training: Attend required training, cross training, and perform other duties as assigned.

Minimum Qualifications:

Associate's Degree and two (2) years of relevant experience or equivalent. 

Preferred Qualifications:

Bachelor's Degree and two (2) years of relevant experience or equivalent.

Additional Skills Requested: