What are the responsibilities and job description for the Administrative Manager position at KDC Construction?
The Administrative Manager oversees, delegates, trains, and mentors administrative staff. This position enforces proper procedures and constantly streamlines team processes to be efficient and effective.
KDC is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally.
Apply if you:
- Bring a cooperative spirit to your team and neighboring departments.
- Have an understanding that through your contributions, you aid in the overall Company’s success.
- Pursue continuous efforts to see beyond current business modes and methods.
- Embody understands that an organization's tenure is achievable as a committed team member.
- Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.
Essential Job Functions
- Manages team performance, including, developing and coaching direct reports and staff, communicating expectations, enforcing Company policies, procedures, and standards, and redirecting versions as needed.
- Responsible for the staffing model of their direct reports, ensuring the hiring and training of all new additions to the team.
- Works with management to streamline processes and build a structure while driving cost savings.
- Follows and sanctions all standard operating procedures.
- Oversees administrative staff for all project documentation, including budgets, client contracts and Change Orders, plans and specifications, client billings Statement of Variance (“SOV”) and reimbursable, submittals, Request for Information (“RFI”), weekly updates, subcontracts, subcontractor change orders, rental logs, and project closeout.
- Manages administrative staff with project purchase orders, hotels, temporary facilities, and reprographics.
- Provides project permit packages, including issuing and signing checks for permits and city/landlord deposits.
- Liaison with the accounting department on various issues, including resolving project closeouts, issuing final change orders, and ensuring timely invoicing for all final billings.
- Liaison with the Information Technology (“IT”) department for practical systems, streamlining, and troubleshooting.
- Partners with Project Managers to resolve issues regarding project documentation for timely delivery of projects.
- Ensures customer-based File Transfer Protocol (“FTP”) sites are maintained.
- Organizes, schedules, and attends bi-weekly meetings with Project Managers and Accounting.
- Organizes and schedules bi-weekly Project Manager Construction meetings.
- Organizes, schedules, and attends quarterly Manager and Support Staff meetings.
- Serves as a responsible leader, through the direction and guidance of the team, to ensure all safety requirements for all jobs are upheld.
- Other duties as assigned.
Education, Experience, and Skills
- Five years experience or relevant experience or equivalent.
- High School diploma or equivalent.
- Demonstrates comprehensive knowledge of construction.
- Experience in a supervisory role that includes administrative and customer service.
- A unique talent for being the “go-to” person to resolve problems and get the job done proactively.
- Self-starter and able to work in a fast-paced, team-oriented environment.
- Demonstrates strong verbal and written communication skills.
- Ability to multi-task, have strong attention to detail, and organizational and time management skills to ensure all established deadlines are achieved.
- Has passion, energy, persistence, positive attitude, and enthusiasm.
- Proficient with computers and familiar with Microsoft Software Suite.
- Able to identify a need, remove the barriers, and make things happen.
- Values diversity of ideas, opinions, and people. Has good common sense and applied logic.
- Must possess an appropriate state driver’s license before employment, a clean driving record, and reliable transportation.
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