What are the responsibilities and job description for the Office Administrative Assistant position at Keith's Air Conditioning, Refrigeration & Heating?
We are looking for a reliable Office Administrative Assistant. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include taking the inbound calls and scheduling services for customers. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
Responsibilities
- Supervise administrative staff and divide responsibilities to ensure performance
- Schedule service appointments
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Create billing for customers and complete bookkeeping procedures
- Create and update records and databases
- Track stocks of office supplies and place orders when necessary
- Order parts and stock
- Assist colleagues whenever necessary
Skills
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field is preferred
- We will train the right candidate
Job Type: Full-time
Pay: $17.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 1 year (Preferred)
Work Location: One location