What are the responsibilities and job description for the Executive Administrative Assistant position at Keller Williams Realty?
We are a local successful real estate team looking for a long-term, reliable and responsible Executive Administrative Assistant to perform a variety of administrative and clerical tasks.
Responsibilities include providing support to our Team Lead and agents, assisting in daily office needs and managing our company’s general administrative activities. Executive Administrative Assistant responsibilities include overseeing team operations, file management for real estate transactions, making outgoing calls to established clients, working with the social media coordinator to ensure marketing, branding & social media outlets are current, coordinate staff
and client events, screening community events for team to participate in, preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as Microsoft Office, Google Platform, Client Database, and general office equipment.
If you have previous experience as an Executive Administrative
Assistant and have Real Estate knowledge or an interest in our industry, you are the ideal candidate.
Ultimately, a successful Executive Administrative Assistant should ensure the
efficient and smooth day-to-day operation of our office.
Compensation will be $18.00 - $25.00/hr (DOE) bonuses.
*Skills & Qualifications needed:
*Proven experience as an administrative assistant or office admin assistant
*Knowledge of office management systems and procedures
*Proficiency in MS Office and Google Platform
*Ability to learn new computer software programs and CRMs
*Excellent time management skills and the ability to prioritize work
*Attention to detail and problem-solving skills
*Excellent written and verbal communication skills
*Strong organizational skills with the ability to multi-task
*Real Estate License highly preferred but not required. May need one in the future to allow for growth opportunities within the company.
Responsibilities and Duties:
*Manage transaction files and paperwork and maintain timelines
*Answer and direct phone calls
*Organize and schedule appointments and events
*Plan meetings and take detailed minutes
*Write and distribute email, correspondence memos, letters, and forms
*Assist in the preparation of regularly scheduled reports
*Develop and maintain a filing system
*Update and maintain office policies and procedures
*Order office supplies and branding material and research new products and suppliers
*Maintain contact lists
*Create and publish social media posts and ads
*Create and publish regular email newsletters
*Plan and coordinate Client Appreciation and Community events
*Provide general support to clients and team
*Place care calls to current clients and request business reviews and referrals
*Update client database regularly
*Source, maintain and work with preferred vendors, including professional photographers, contractors, inspectors, movers, etc.
*Act as a liaison between clients, agents, lenders, transaction coordinators, and escrow officers.
*Send closing gifts for clients and mail Birthday/Anniversary cards
If you are interested in this a opportunity, Apply today!
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Ability to commute/relocate:
- Sacramento, CA: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Administrative: 1 year (Preferred)
Work Location: One location
