Transaction Coordinator/Contracts Manager

Transaction Coordinator/Contracts Manager

Looking for a self-motivated and personable transaction coordinator/contracts manager for our successful residential real estate brokerage.

As a Real Estate Transaction Coordinator/Contracts Manager, you will play a crucial role in facilitating and managing the various steps involved in real estate transactions. This position requires exceptional organizational skills, attention to detail, and effective communication to ensure a smooth and timely closing process. You will be responsible for coordinating activities between real estate agents, clients, lenders, and other parties involved in transactions to meet deadlines and maintain a high level of customer satisfaction.

Key Responsibilities:

• Transaction Management:
• Oversee the entire real estate transaction process from contract to closing, ensuring compliance with all relevant laws and regulations. Help get appropriate signatures, open escrow, order and coordinate inspections, the point person with clients and the agents on escrows etc.
• Coordinate and manage communication between buyers, sellers, real estate agents, lenders, and other stakeholders involved in the transaction.
• Document Management:
• Collect, review, and organize all necessary documents for real estate transactions, including purchase agreements, disclosures, and addendums.
• Ensure the accuracy and completeness of all documentation required for a successful closing. Timeline and Deadline Management:
• Create and maintain transaction timelines, ensuring that all tasks are completed within established deadlines.
• Keep all parties informed of critical dates and deadlines throughout the transaction process.
• Communication and Customer Service:
• Act as a central point of contact for all parties involved in the transaction, providing regular updates and addressing inquiries.
• Deliver excellent customer service to clients by keeping them informed and addressing concerns in a professional and timely manner.
• Problem Resolution:
• Identify and address any issues or challenges that may arise during the transaction process.
• Collaborate with relevant parties to find effective solutions and ensure the transaction stays on track.
• Compliance and Quality Assurance:
• Ensure all aspects of the transaction comply with local, state, and federal regulations.
• Conduct quality checks on all documentation to minimize errors and discrepancies.
• Post-Closing Activities:
• Assist in post-closing activities, including the submission of necessary paperwork and documentation to complete the transaction.

It is highly desirable for the applicant to have a real estate license, and have experience with CA real estate contracts, residential real estate sales, and/or escrow experience. Applicant must be proficient in Windows, Word, Excel, or Google equivalent & Adobe etc. Very important for the applicant to be a quick learner, highly teachable, and perform well in stressful situations while maintaining a great attitude. Excellent organizational, time management, and multitasking abilities. Strong communication and interpersonal skills.

Qualifications:

• High school diploma or equivalent; additional education or certification in real estate is a plus.
• Proven experience as a real estate transaction coordinator or in a similar administrative role within the real estate industry.
• Familiarity with real estate transactions, contracts, and related documents.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in using real estate software and tools.

This is a full time position, w/ plenty of opportunity for growth.

If you feel this job could be a fit for you, please go to the link below and take the free DISC assessment. Once completed please send over your results along w/ your resume. Please note, the DISC assessment is not an aptitude test but an assessment of behavior styles and personality types that will be helpful in determining your fit for this position. It is a wonderful tool to better understand your strengths and weaknesses and would highly recommend taking it regardless of your interest in this position.

Looking to hire right away so please email your assessment results and resumes as soon as you can. Thank you!

Benefits: 401(k)

Schedule: Monday to Friday

Salary: $50,000/year bonuses

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Palm Desert, CA 92211: Relocate before starting work (Required)

Work Location: In person