Accounts Payable Clerk

The Accounts Payable Clerk processes invoices, expenditure requests, and payments timely and accurately following established policies and procedures.

Our Core Values: TRAITS

Trust, Respect, Accountability, Integrity, Teamwork, and Safety.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Roles and Responsibilities:

• Assist in the day-to-day operations of a high-volume accounts payable department, ensuring timely processing of vendor invoices and payments.
• Review, input, and route vendor invoices to appropriate approvers within the ERP, confirming proper job numbers, equipment numbers, and/or general ledger numbers are chosen.
• Manage vendor inquiries on current and past due invoices, ensuring team responds timely to both internal and external inquiries.
• Maintain various shared email inboxes to ensure invoices, statements, and other emails are handled appropriately.
• Reconcile company credit card transactions by ensuring cardholders submit proper documentation timely, the charges are coded to appropriate job, equipment, or general ledger number, and all backup is organized and filed appropriately.
• Review and reconcile vendor statements in a timely manner.
• Assist with month-end closing, particularly with assisting in compilation of AP accruals.
• Research and provide supporting documents for annual financial audit as needed.
• Cross-train and be backup on processing weekly AP payment runs.
• Review and check work to ensure accuracy and completeness.
• Assist with the vendor setup and annual 1099 process.
• Assist in the development and innovation of accounts payable processes and procedures.
• Additional special projects as needed.

Success Factors:

• Alignment with company mission, vision, and values
• Strong work ethic with a great attitude
• Dedicated team player with the ability to adapt to diverse team members.
• A high level of confidentiality and discretion
• Excellent verbal and written communication skills
• High level of professionalism and relationship building skills
• Detail Oriented- a high level of attention to detail is required.
• A high level of time management, initiative, accountability, and prioritization skills
• Self-motivated, goal- oriented, and driven to accomplish department goals.
• Ability to be organized, problem solve, and be solution oriented under pressure.
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, Power Point)
• Proficient in Accounting Software
• Ability to be challenged, take constructive feedback, and handle a high level of challenging situations in a professional way.

Experience and Education:

• 2 years of Accounts Payable experience required
• Prior Construction or Job Costing experience a plus
• Data Entry using computer/10-Key
• High School Diploma or equivalent required

Additional Requirements/Licenses/Certifications:

• Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
• Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Notes:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person