What are the responsibilities and job description for the Executive Assistant position at Kelly?
At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? about helping you find a job that works for you. How about this one? We’re seeking an Executive Assistant to work at a leading global biopharmaceutical company in Princeton, NJ. With us, it’s all about finding the job that’s just right.
Pay Rate: $40.00 an hour
Hours: Hybrid Role
The Executive Assistant will provide an efficient and value enhancing administrative service and office support activities to the Global Inclusion and Diversity Leadership team.
Job Description:
- Support the Executive directors and leadership team in managing their itineraries (including setting up meetings), daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner.
- Management of onboarding for new hires (staff and contractors) and vendor access to the organization
- Support logistical coordination of large events i.e.: Townhall, office hours and team building activities
- Knowledge management: Populate and organize Share point and keeping the Share point site up to date (Metrics etc.)
- Management of Travel Expenses using Concur
- Coordination of key corporate visits, register external guest using system VisitorNet
- Assist in the preparation of presentations using Microsoft Suite of application (e.g. Power point, Word and Excel).
- To organize and coordinate leadership meetings (Governance, quarterly meeting) as required including setting up and sending out agenda and pre-reads ahead of meetings.
- Take Meeting Minutes and Follow up on Action Items
- Candidate should be able to manage multiple activities within tight timelines
- Effectively and clearly communicate (verbal and electronically)
- Facilitate positive interaction with diverse groups of teams
- Be flexible and adapt to the needs of the team
- Successful candidate will be able to build relationships with cross functional teams
- Demonstrate a sense of urgency and a track record of consistently meeting timelines
- Strong results orientation & attention to detail
Requirements:
- Bachelor’s Degree is preferred
- Must be able to work in a very fast paced and busy environment
- High proficiency with MS Suite. Specifically, Excel, Outlook, SharePoint, and Power Point
- Experience with Concur would be an asset
- ARIBA experience is a plus
- Demonstrate an inclusive mindset and role model inclusive behaviors
- Strong results orientation & attention to detail
- Problem solver who can think on their feet and be solution focused
What happens next
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Executive Assistant today!
Get a complete career fit with Kelly®.
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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