Legal Assistant Office Manager

Kelly is now hiring for a Legal Assistant/Office Manager in the Ashville, NC area

Direct Hire

Monday-Friday

Hybrid schedule

45-55k per year

Position Summary:

Seeking a Legal Assistant with 3-5 years of experience to join the growing Asheville, NC office. This position is expected to provide strong clerical, secretarial and administrative assistance to three heavy-litigation attorneys, while also functioning as the Office Manager.

Duties & Responsibilities:

• Multi-task and prioritize work in a fast-paced, deadline-driven work environment
• Prepare legal correspondence, reports, and PowerPoint presentations
• Review discovery requests and responses, prepare response shells as needed, review client documents for production
• Assist with outgoing communication: formatting, proofing, finalizing
• Organize and maintain case files and other filings – both hardcopy and electronic
• Electronically file documents in the court systems and with administrative agencies
• Maintain electronic calendars for assigned attorneys
• Schedule appointments and meeting rooms, provide or assist in cleanup after meetings
• Submit expense reimbursements on behalf of assigned attorneys
• Coordinate with accounting department on billing and related administrative matters
• Regularly anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., draft correspondence, prepare materials for meetings in advance)
• Routinely review and follow-up on client deadlines and calendar appointments
• Coordinate and make necessary arrangements for traveling attorneys as well as coordinate meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations)
• Assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities
• Manage the conflict check and client intake process for new matters
• Consistently and professionally communicate with clients, opposing counsel, vendors, and firm personnel

Skills & Qualifications:

• 3-5 years of experience as a legal assistant or secretary working in a law firm is required, with civil litigation experience preferred
• Bachelor’s degree preferred, but a High School Diploma, GED, or equivalent with commensurate years of experience in the field is acceptable
• Strong computer proficiency in the use of Microsoft Office Products (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-Filing and database software
• Possess a professional interest in Labor & Employment law, prior experience in L&E law preferred

Qualities Ideal Candidates will have:

• Maintains an exceptional customer service attitude and focus on the client’s experience
• Takes ownership; gets the job done without the need for prodding or supervision
• Maintains a professional demeanor in high-stress situations
• Works effectively and efficiently to complete all tasks in a timely manner
• Contributes to an atmosphere of teamwork and congeniality
• Is punctual and reliable
• Demonstrates initiative, flexibility, problem-solving skills, and persistence to always track down the right answer or solution

You should know: Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.