Office Assistant

Your next good thing is right here. At Kelly® Professional & Industrial, we’re all about helping you discover what’s next in your career. And we just so happen to be seeking an Office Assistant to work for a client in Palo Alto, CA. If this sounds like the right fit for you, read on and apply!

TEMP to HIRE OPPORTUNITY
Schedule: Monday- Friday, 8:00 am- 5:00 pm, 1-hour lunch
Pay Rate: $23-26 per hour


Looking for someone with great communication and computer, who is very professional and has previous reception or legal office experience This position will include direct interaction with clients, completing copy and print jobs, and assisting with mail and other clerical duties.


Responsibilities

• Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives products and supplies, sorts distributes, and handles incoming and outgoing mail/faxes, as well as applies necessary postage.
• Provides copier maintenance and/or repair of customer site equipment.
• May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
• May perform various building support functions related to meeting set-ups and light maintenance. Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties, and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialists. This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.
• Runs high-volume copy machines and performs binding and finishing work.
• Ensures convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and informs technicians of specific problems.
• Performs all repair services on customer copier equipment.
• Handle highly sensitive and confidential documents that may be time sensitive
• Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre-determined customer locations within and outside of the site.
• Maintains daily meter and service logs.
• May travel between customer’s buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked.
• Performs duties related to the shipping of materials.
• Performs duties related to the receiving of materials.
• May perform meeting room and conference room set ups.
• May perform building occupant moves within assigned facilities.
• May perform re-lamping and light maintenance duties as assigned.
• May perform occasional cleaning duties as needed.
• May require periodic overtime on nights and weekends, including off-hour emergency response. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
• Uses all copier equipment, calculator, fax machine, postage meter, and some PC.
• Performs filing duties, which may include ‘purging’ and archiving old documents.
• Performs duties of scanning, file conversion, and file naming.
• Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD. Manage TOC (Table of Contents) – the first page of the electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with keyword searches.
• Perform file formatting for printing/Excel files.
• Responsible for interacting and providing professional-level support to executive-level end users at various levels, including legal secretaries, project managers, paralegals, associates, and partners.
• Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.
• Assist with coordinating projects that will be completed off-site
• Performs other duties as assigned.

Requirements:

• Requires high school diploma or GED
• 2 years of experience in a related field or legal office preferred
• Previous printing and copying experience preferred
• Good computer knowledge, including, Excel and Outlook
• Excellent customer service skills and detail-oriented.
• Ability to stand for long periods of time.
• Demonstrates organizational and communications skills

What happens next?
Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But don’t worry—you're still in our network even if this position doesn’t work out. That means all our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Office Assistant today!

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

]]