Administrative Support Supervisor

Deployed Services serves as a dedicated strategic partner to government and other clients. We seek to hire people who share our dedication to excellence, our passion for the work, and our commitment to a collaborative and inclusive work environment.

The Administrative Support Supervisor performs a variety of general administrative tasks and has oversight of all subordinate administrative staff.

Essential Functions:

• Supervisory responsibilities as senior level Administrator of onsite Mission Support Team
  • Perform audits of reports and paperwork to ensure that quality and timely standards are being met and procedures are being followed
  • Provide guidance, support, and supervision of mission support team
  • Work with HR team as employee issues arise
• Provide general administrative and clerical support including but not limited to:
  • Compose, type, and distribute professional correspondence, memoranda, and
    E-mails
  • Manage project calendars and team calendars as requested
  • Review and respond to daily internal and external mail
• Coordinate local team meetings including but not limited to:
  • Prepare and distribute agendas and other meeting materials
  • Schedule meetings via MS Teams and MS Outlook
  • Meeting Notetaker: Record and transcribe meeting minutes
• Organize and maintain project databases
• Provide support of all staff
• Conduct research, compile, and type statistical reports
• Attend virtual meetings as needed
• Delegate and assist with special projects as assigned
• Serve as the lead Mission Support Subject Matter Expert for the Program Management Team
• Perform other related duties as assigned by Program Management Team

Knowledge and Skills:

• Office Manager or equivalent experience required
• Must be proficient in MS Word, MS Excel, and MS Outlook
• Ability to use SharePoint
• Ability to demonstrate knowledge of payroll/timekeeping, asset management, logistics and/or other administrative functions
• Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Excellent communication skills
• Ability to prioritize projects and strong problem-solving skills
• Good research skills and attention to detail
• Ability to work independently
• Ability to speak, read and write English
• Ability to work flexible hours; we operate 24/7/365

Education and Experience:

• High School diploma is required; 2-year degree or higher preferred
• 3 years relevant experience is required
• Must be authorized to work in the U.S.
• Must be able to travel within the Continental United States (CONUS)
• Must pass a drug test, motor vehicle record check, and a background check after accepting a conditional offer of employment

AAP/EEO Statement
Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.
This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)