Wood Door Buyer

Company Description

We are solution focused to meet the varied needs of the commercial construction industry, KENDELL offers a host of tailored services and high quality products providing both function and aesthetics. As a partner to industry leading manufacturers, we are able to provide complete opening solutions across our core market segments.

At KENDELL we scale our teams in order to meet project challenges and deliver specialized knowledge to any location wherever it may be needed. Our approach provides global expertise with local perspective, bringing together the correct resources to deliver innovative application based solutions that do more for customers and their communities.

Our core areas of application expertise include Health Care, Government, Higher Education, K-12 Education, Hospitality, Entertainment/Sports venues, Retail/Mixed-Use, and Workplace, all incorporating the critical components of fire life safety and security.

With our customers as our focus and our manufacturers as our partners, we approach each project as a unique opportunity.

Job Description

Participate in essential wood door/frame purchasing department functions including purchasing activities and internal data management while delivering to required ship dates and maximizing cost savings opportunities.

Principal Duties and Responsibilities:

1. Complete wood purchasing activities for common and infrequently used supplier in a timely, cost-effective manner while meeting requested ship dates:

• Review and prep releases prior to purchasing for accuracy, complete information, and cost saving opportunities
• Submit contract (base job and change order) and non-contract sales orders to manufacturers using the manufacturer’s order platform
• Ensure submitted PO’s include all relevant information including quote, buying program and shipping instructions
• Create purchase orders in ERP system for orders placed, update internal ship logs with shipment dates and communicate delayed shipments to appropriate parties
• Distribute order questions from manufacturers after placing orders to appropriate PM or Salesperson, confirm response has been provided and accuracy of response
• Verify acknowledgment when received for correct pricing, quantities, shipping instructions, etc.; request changes or revisions as needed
• Notify KENDELL PM’s and Sales of updates to their orders
• Manage PO from creation to end, including applicable cost variance and shipping information; update as needed
• Organize and control ERP system purchasing information and data, ensuring relevancy of cERP docs and PO information is on point
• Provide exceptional customer service for Kendell.

Additional Duties and Responsibilities:

2. Troubleshoot issues related to Purchase Orders with internal staff such as Project Management and Accounts Payable

3. Participate in the development/implementation of purchasing and/or inventory practices, policies, and procedures (for purchasing department or organization wide)

4. Participate in training events and continue to look for learning opportunities pertaining to your position and responsibilities

5. Assist with special administrative projects as needed

Work Relationship and Scope: Reports to the Hollow Metal/Wood Door Purchasing Manager. Works closely with external Vendors and internal teams including Sales, Project Management, AP Staff, and Order Entry.

Measures of Performance/Competencies:

• Generate and submit accurate and timely wood door/frame orders to meet date requested to ensure customer satisfaction
• Interpret vendor electronic, written and verbally communicated information and take timely action to resolve and ensure order progression
• Communicate with staff as needed in a timely manner on all issues requiring attention and effectively problem solve
• Consistent and accurate entry into data base/logs and kept current
• Create accurate and complete ERP purchase orders

Qualifications

Knowledge, Skills, and Abilities Required:

• High school diploma or equivalent
• Minimum 5 years’ experience with commercial construction building products (manufacturing, purchasing or distribution) and knowledge of purchasing from wood door/frame manufacturers
• Excellent oral/written communication skills
• Knowledge of a variety of computer software applications in word processing, spreadsheets, and database software, Microsoft NAV and Protech/EPWS experience is a plus
• High level of interpersonal skills and customer relations skills to handle a variety of situations. Position continually requires demonstrated professionalism, adaptability, flexibility, and dependability
• Time management skills (prioritize and plan work activities, use time efficiently to complete daily tasks, consistently meet deadlines/time requirements)
• High attention to detail
• General knowledge of mathematic applications including arithmetic, algebra, geometry, fractions, and ratios
• Ability to work independently and as part of a team while maintaining a high level of accuracy and attention to detail

Additional Information

Working Conditions: Indoor, controlled environment with designated work space. Frequent use of phone, computer, and email in all major job actions. Majority of time spent seated at desk. Schedule is Monday through Friday during regular office hours. Regular sitting, standing, walking, lifting, carrying materials (waist high, up to 25lb), and use of phone and computer.

General: This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by the CEO. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability.