What are the responsibilities and job description for the Accounting Assistant position at Kennedy Jenks?
The Accounting Assistant is a key role that helps maintain financial records and assists with general day to day tasks within the finance department. They will be primarily responsible for inputting, classifying, and recording expenditures and revenue data to keep the company’s financial records complete. In this role, you will code and enter vendor and sub consultant invoices, process expense reports and check for accuracy, approvals and policy adherence, process payments, and enter in cash receipts. This role will provide financial accounting and clerical support to the department. You may produce memos or emails on engineering accounting questions, client billing, invoices, contracts, and reconciliation of accounts. You may assist the payroll department as needed. This position includes clerical functions such as filing, copying, data entry and preparation of reports. This position reports directly to the company controller.
Responsibilities:
- Perform duties related to accounts payable, receive and review invoices, distribute to appropriate employee/manager for approval and coding, code recurring invoices and input into a computer payment system, process payments, and all other necessary tasks. Review and reconcile employee expense reports weekly while providing guidance in adherence to company policies when needed.
- Responsible for corporate credit card reconciliations for all current card holders in accordance with accounting principles and company policies.
- Prioritize and process payments of Employee Expense, Vendor Invoice and Sub consultant bills on a weekly basis.
- Annual 1099 maintenance & assist in reporting.
- Recommend and implement agreed process improvements.
- Input cash receipts, reconcile variances that occur in the application of cash and complete bank deposits daily in preparation for various financial reports.
- Maintain strong communication lines with all vendors and internal staff to facilitate reconciliation errors or oversights.
- Assist in month end closing.
- Perform general office duties such as filing, answering telephones, and handling routine correspondence.
- Perform special clerical duties for the Controller and others.
Education: Highschool or equivalent. Associate or bachelor’s degree in Accounting or other business-related major is a plus.
Experience: Experience as an accounting clerk, specialist, or coordinator; AP experience is a plus. Demonstrated high levels of accuracy, efficiency, and professionalism.
Software: Ability to use Microsoft Office Products and project based accounting software. Experience in BST10 is a plus.
Written/Oral Communication: Ability to interact professionally both internally and externally at all levels of an organization. Detail oriented with strong organizational skills and a client-oriented service attitude.
Collaboration: Ability to work independently and/or as a valuable member of a team.
Kennedy Jenks offers either a remote or hybrid working environment. Those interested in a hybrid environment can access a strategic collaboration center to gather, collaborate, and/or meet with clients. We trust our employees and have found over the years that greater home-life involvement creates happier employees. #LI-Hybrid
