Dean's Assistant

Other Position Information
About Kettering: Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice better than any institution in the world. Kettering University is dedicated to achieving the extraordinary through technological innovation, leadership, and service, built on values that foster respect, integrity, creativity, collaboration, and excellence in growth, global leadership, community outreach, and an engaged community of stakeholders.

BENEFITS include health, dental and vision coverage; retirement benefits with up to a 9% Kettering
matching contribution; life and accident insurance; tuition assistance and waiver programs; vacation and holiday pay; sick and disability pay; home purchase assistance program; recreation center membership; and many other benefits.

Flint Michigan: A storied past and an innovative approach to the future drives Flint forward. No other city of Flint’s size can boast similar cultural and social resources; the Flint Institute of Art, Flint Symphony Orchestra, the Flint Institute of Music, the Sloan Museum, the Flint Farmers’ Market, and several colleges and universities contribute to a rich social fabric. A vibrant array of dining, entertainment, and lodging options now enliven the walkable Flint city center. Kettering University is an important partner in the renaissance of Flint.

Our Mission and Vision: Kettering University prepares students for lives of extraordinary leadership and service by linking transformative experiential learning opportunities to rigorous academic programs in engineering, science, mathematics and business. Kettering University will be the first choice for students and all our partners seeking to make a better world through technological innovation, leadership and service.

Position Status Full-time
If Part Time, hours per week
Posting Text

Preferred Qualifications

• Intermediate level skills using: PowerPoint and Publisher;
• Past experience making administrative support decisions and judgments under general direction and in the context of the overarching goals of the department;
• Experience with accreditation visits;
• Experience with event planning.

Job Specific Required Qualifications

• High School diploma
• Three to five years of administrative support experience, or an equivalent combination of education and experience;
• Demonstrated proficiency maintaining a busy professional’s calendar, scheduling appointments and meetings and managing schedules;
• Advanced level skills using: Office Suite (Word, Powerpoint, Excel, etc.) and GSuite (Google docs, Gmail, etc.)
• Previous administrative support experience with demonstrated excellent performance;
• Ability to find and use information to problem solve and make decisions;
• Commits to excellence in all aspects of work responsibilities;
• Demonstrates strong interpersonal and customer service skills and the ability to effectively work with a wide range of individuals and constituencies in a diverse community;
• Experience with handling budgets, quarterly projections;
• Maintains confidentiality of sensitive information at all times.

Skills:

• prioritizing and handling multiple tasks, duties and projects simultaneously while adhering to timelines and goals, and maintaining accuracy and attention to detail;
• using effective oral and written communication (in the English language) that conveys a high level of professionalism and respect using business vocabulary and proper grammar;
• tech savvy solutions
• proofreading and formatting correspondence; reports and other written materials, drafting routine correspondence;
• organizing and maintaining record keeping and files (both hard copy and electronic).

Understand and have a commitment to Kettering University Values
a. RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students.
b. INTEGRITY: including accountability, transparency and ethics.
c. CREATIVITY: fostering flexibility and innovation.
d. COLLABORATION: across disciplines and with all partners.
e. EXCELLENCE: in all we do.
Posting Information

Posting Number SP00365
Posting Date 03/22/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
In your cover letter please address your experience with planning, organizing, and completing a large project.
Job Duties
Job Duties

Percent of total time 30
Duties
Schedule and maintain calendar of appointments for Dean, including internal and external meetings, and travel. Anticipate, organize, and store related supporting and background documents, materials and information appropriately. Under the direction of the Dean, balance and prioritize requests for calendar appointments.
Percent of total time 40
Duties
Serve as front desk person for the College of Sciences and Liberal Arts. Organize and maintain office files, both hardcopy and electronic, and maintain a professional work environment. Handle and/or redirect inquiries from internal and external constituencies in an efficient and professional manner. Prepares financial documents including funds request and travel expense reports. Office and break room supplies purchased and stocked.
Percent of total time 10
Duties
Miscellaneous report compilations as needed, i.e., board reporting, assisting with updating online catalog, etc.
Percent of total time 15
Duties
Handle administrative duties for the Dean, College of Sciences and Liberal Arts including travel arrangements. Formatting presentations, meeting minutes, and other documentation.
Percent of total time 5
Duties
Faculty Senate Recording Secretary