Payroll Manager

Description

Position Summary 

Under the supervision of the Corporate Controller and working closely with the Human Resources and Operations department, this position is responsible for processing multi-state weekly and bi-weekly payrolls utilizing 3rd party payroll processor. Key responsibilities of this position surround handling a large volume of highly sensitive payroll information as well as providing payroll services, support and education to all employees in a timely manner. This position will also handle all payroll-related accounting duties. 

Roles and responsibilities  

• Manage all aspects of weekly and bi-weekly payroll including processing payroll for over 900 exempt and non-exempt employees in several states. 

• Act as the primary liaison with 3rd party payroll processor (Paycom) and employees for payroll communication, updates, issues, and questions. 

• Process off cycle and manual checks for terminations, resignations, and voids in accordance with pay laws. 

• Set up new earning codes, deductions, reimbursements, etc. as needed. 

• Handle various payroll adjustments, including garnishments, deductions, PTO, vacation and sick pay, and bonuses. 

• Ensure accurate local, state and Federal tax withholdings for employees, set up or close local/state tax accounts as needed for multiple states. 

• Assist accounting team with reconciling payroll accounts and ensuring integrity in file transfers from payroll system to general ledger. 

• Develop effective procedures for payroll processing, document the procedures and develop internal controls to ensure the procedures are being followed. 

• Support all internal and external audits related to payroll. 

• Review and process all requests for verification for employment. 

• Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. 

• Interact closely with the Human Resources team to complete necessary steps required for setting up and maintaining accurate HRIS systems and payroll processing. 

• Generate and process all calendar year end, fiscal year end information, including ACA and W2s, etc. 

• Create and provide various wage related reports upon request. 

• Critically review and analyze current payroll and tax procedures in order to recommend and implement changes leading to best-practice operations. 

• Reconcile 401(k) deductions and submissions; generate benefit census as needed for annual open enrollments. 

• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports. 

• Provide payroll reporting for workers compensation compliance. 

• Resolve payroll discrepancies by collecting and analyzing information, and processing one-off reimbursements. 

• Perform other duties as assigned. 

Qualifications and education requirements / Experience 

• Bachelor's degree in accounting, business administration, human resources, or closely related field. 

• At least 8 years of experience in payroll. Prior experience must include experience in a supervisory/management or lead role and experience supporting a large hourly front-line employee population for multiple states.   

• Prior experience in manufacturing, logistics, transportation or similar industry is preferred.  

• FPC (Fundamental Payroll Certification) or CPP (certified payroll professional) preferred 

• Advanced level of knowledge with payroll function including preparation, balancing, internal control, reports and payroll taxes.  

• Prior experience supporting multi state payroll required.  

• Fluent in MS Office suite of products including advanced level proficiency with MS Excel to review and audit large amounts of information.  

• Prior experience as an administrator working in within an enterprise level human capital management (HCM), time & attendance, and payroll software. Prior experience with Paycom HRIS product preferred.  

Preferred skills / Attributes 

• A self-starter and results focused to ensure you meet objectives, commitments, and timelines.  

• Impeccable customer service and continuous improvement skills.  

• Must be able to communicate strongly in writing, verbally, and in person to employees at all levels of our organization. 

• Strong analytical and problem-solving skills with the ability to analyze data and explain variances. 

• Ability to multi-task in a fast-paced environment and act with a sense of urgency. 

• Demonstrate good judgement and confidentiality. 

• Excellent time management, follow-through and organizational skills. 

Work Locations- within the US: 

• Hybrid 

• Remote 

• On-site 

CORE VALUES 

Kettle Cuisine takes the utmost pride in its people, products and reputation. Each employee is expected to understand and live our Core Values every day. 

• Honor Food – We create and produce the best tasting, safest, all natural recipes that strive for perfection in every batch, from bench to kettle 

• Honor Each Other – We seek to develop trusting, respectful and mutually rewarding relationships with all our team members and business partners 

• Honor Development – We recognize and nurture each other’s talents, strengths and interests to further strengthen and grow our team   

• Honor Innovation – We continually strive for creative and sustainable ways to achieve excellence  

Qualifications