AP Clerk

Our Client is looking for a person with a “if you build it right, they will come” mentality and

standards that won’t be compromised. The right candidate is known for quality, consistency and

excellence. This individual is an extraordinarily conscientious person who continuously “does the right thing, because it is the right thing to do” and has a tough-minded approach to all work assignments.

Job Description:

As a key member of the Administrative team, the successful candidate will enjoy the variety, fast

pace and challenges of working for an industry leader of custom-designed and built OEM automation systems. The Accounts Payable Clerk will provide financial and administrative support by performing a range of accounting functions, clerical tasks, and vendor/customer support.

Responsibilities Include (but are not limited to):

• Process and enter accounts payable in the ERP system, including coding to the correct project codes and ledger accounts.
• Review all invoices for appropriate documentation and approval prior to payment using the three-way match method.
• Troubleshoot problems throughout the procure-to-pay process; collaborate with buyers, operations, and suppliers for resolution.
• Assist suppliers with invoice/payment inquiries and reconcile discrepancies.
• Maintain Customer Project Folders and other company documentation accurately within assigned filing cabinet(s) or electronic filing system via filing, copying, or scanning.
• Prepare and maintain necessary documentation, spreadsheets, and various monthly ERP reports as requested by leadership.
• Monitor, sort, prepare, and/or distribute incoming correspondence in the Accounts Payable Email inbox and U.S. Postal Mail.
• Answer, screen, and route incoming phone calls.
• Accurately document and maintain processes/instructions for all position responsibilities and assist with company-wide documentation as necessary.
• Research, document and maintain accurate company contact records and database.
• Greet and check in all guests and visitors.
• Assist with any special meeting or run-off preparation requests to include overseeing refreshments, food orders, set-up and cleanup.
• Monitor office, kitchenette, snack and other general supplies as needed.
• Other general accounting and business support tasks as assigned.

Experience Desired:

• At least 1-2 years experience in accounting and/or working in an office environment.
• Basic bookkeeping and data entry skills.
• Strong organizational skills with attention to detail; outstanding interrelations skills, and ability to resolve issues dynamically.
• Proficiency in Microsoft Office, especially in Excel, Word, and Outlook.
• Knowledge of ERP systems or accounting software. Experience with Aptean Traverse, a plus.

Education:

• High School Diploma or equivalent required
• Associate Degree preferred.

Compensation:

• $20.00 - $25.00 hourly, depending on experience.
• Competitive Benefit Package available and opportunities for personal and professional growth.