SUMMARY:

The Project Administrator performs general office functions and maintains project logs for correspondence, submittals, and other project documentation. Tracks status of project action items and maintains records. This position assists the Project Manager, Construction Manager, or Project Engineer in administrative work.

JOB QUALIFICATIONS:

• Minimum High school diploma. Preferred degree in Business Administration or Project Management or general and organizational training
• Minimum 2 – 3 years of administrative experience, preferably in construction
• Good communication skills over the phone and in person. Able to interact with internal and external customers
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite and knowledge of SharePoint helpful
• Knowledge of Certified Payroll helpful
• Basic Plan Reading helpful
• Detail-oriented, efficient, and exceptionally organized
• Being able to work in a fast-paced environment
• Ability to multi-task projects with the ability to prioritize and plan work activities efficiently
• Ability to manage information from multiple sources concurrently
• Ability to sit for long periods of time while working on the computer and communicating with various customers via telephone
• Excellent hand-eye coordination is necessary for various pieces of equipment
• Positive service-oriented attitude toward the firm, our employees, and the clients

 ESSENTIAL JOB FUNCTIONS:

• Facilitate incoming/outgoing correspondence.
• Answer project phone calls.
• Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both.
• Coordinate and process Submittals and RFIs.
• Audit Certified Payroll to ensure legal compliance.
• Take and prepare meeting minutes as well as generate project weekly and month reports.
• Process of monthly payment request.
• Maintain all logs.
• Assist Inspectors, Engineers, and Project Managers as needed.
• Maintain office supplies.
• Perform other duties as assigned.

 LOCATION:  Hilo, HI

 SALARY RANGE: Starting at $43,700-$57,200 per year depending on experience