What are the responsibilities and job description for the Administrative Assistant position at Kimley-Horn?
Overview
Kimley-Horn is looking for an Administrative Assistant to join our Daytona Beach, FL office!
Responsibilities
- Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
- Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
- Compile meeting agendas, minutes and miscellaneous other documents.
- Proactively manage Outlook calendars (meetings/call scheduling), as well as travel and expense reports.
- Supporting the office’s monthly invoicing activities
- Effectively partnering with other Administrative staff and senior leaders
- Ordering supplies; Maintenance/upkeep of production and supply rooms
- Scheduling meetings/setting up AV presentation equipment
- Assisting with event planning and coordination
- Filing and archiving
- Running occasional errands
- Answering and directing phone calls
Qualifications
- 3 years in a corporate/professional environment in an Administrative role
- Strong verbal and written communication skills (grammar/proofreading)
- Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Professional, organized, client-oriented, and deadline driven
- Able to anticipate needs and manage multiple competing priorities
- Positive team player with commitment to quality
- Self-starter who can thrive in an environment where leaders often travel off site serving clients
- Contract management and billing experience preferred
- Graphics and PowerPoint skills preferred
- Proven ability to maintain confidentiality.
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 15 years!
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
