What are the responsibilities and job description for the Administrative Assistant position at Kimley-Horn?
Overview
Kimley-Horn, one of FORTUNE Magazine’s “100 Best Companies to Work For,” is looking for an Administrative Assistant to join our team in Mesa! The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff.
Responsibilities
· Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
· Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
· Supporting the office’s monthly invoicing activities
· Effectively partnering with other Administrative staff and senior leaders
· Ordering supplies; Maintenance/upkeep of production and supply rooms
· Scheduling meetings/setting up AV presentation equipment
· Assisting with event planning and coordination
· Filing and archiving
· Processing expense reports
· Making travel arrangements
· Answering and directing phone calls
Qualifications
· 2 years of experience in a corporate/professional environment in an Administrative role
· Strong verbal and written communication skills (grammar/proofreading)
· Strong proficiency in MS Office Suite; highly proficient in Excel, Word, PowerPoint and Outlook
· Professional, organized, client-oriented, and deadline driven
· Able to anticipate needs and manage multiple competing priorities
· Positive team player with commitment to quality
· Self-starter who can thrive in an environment where leaders often travel off site serving clients
