What are the responsibilities and job description for the Executive Assistant position at Kirene and Associates?
Responsibilities
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
Requirements
*
- Knowledge of office procedures,
- Solid experience with office management systems, ERPs and MS Office, Quickbooks
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Strong communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- High school degree; additional qualifications as Personal Assistant or Secretary are a plus
*Traveling may be required up to 4x a year*
Job Type: Full-time
Pay: $60,000.00 - $98,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Dallas, TX 75207: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
Work Location: One location
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