Administrative Assistant

Job Title: Administrative Assistant

Employment Type: Full-Time

FLSA Status: Non-exempt

Department: Admin

Reports To: Office Manager / Owners

Job Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Assist with accounts payable/receivable, estimating contracts & projects, writing maintenance contracts, and marketing tasks.

Construction or Trades office administration preferred but not necessary. Willing to train the right candidate.

Essential Duties

Answer telephones and give information to callers, take messages, relay information to owners. Open, read, route, and distribute incoming mail or other materials and answer routine letters and emails.

Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Review work to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Learn to operate new office technologies as they are developed and implemented.

Secondary Duties

Prepare and mail checks. Take dictation in shorthand or by machine and transcribe information. Arrange conference, meeting, or travel reservations for office personnel.

Make arrangements for owners personal travel needs including airline bookings, dog sitting services, etc. - -

Supervisory Responsibilities: This job has no supervisory responsibilities.

Education

This position requires a high school diploma (or GED or high school equivalence certificate).

Behavioral Characteristics

Time Management - Managing one's own time and the time of others.

Service Orientation - Actively looking for ways to help people.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.

Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.

Integrity - Job requires being honest and ethical.

Language Skills

Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

Written Comprehension - The ability to read and understand information and ideas presented in writing. Oral Expression - The ability to communicate information and ideas in speaking so others will understand. Written Expression - The ability to communicate information and ideas in writing so others will understand. Speech Clarity - The ability to speak clearly so others can understand you. Reasoning Ability Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources. Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. Identifying Objects, Actions, and Events -

Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Certification and Licensing

Driver's License & Reliable Transportation to and from work

Tools & Technology

Computers, Scanners, Calculators QuickBooks Accounting software Microsoft Office 365 - Including Outlook, Word, & Excel WordPress Websites & Social Media

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is: - regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; talk or hear. - occasionally exposed to stand; walk. The employee must: - frequently lift and/or move up to 10 pounds. - occasionally lift and/or move up to 25 pounds.

Work Environment

The noise level in the work environment is quiet.

Benefits include: Medical & Dental Insurance, 4010k, Paid Vacation, Sick Pay, & Holidays (including a Birthday Holiday) upon satisfactory completion of a 90-day probation period.

Office Hours are: 7:00 am - 4:00 pm, Monday - Friday.

Compensation

$20/Hr (Based on experience) with room to grow!