Materials Management Clerk

Are you passionate about ensuring the smooth operation of a critical access hospital through efficient materials management? If so, we have an exciting opportunity for you. We are seeking a dedicated Materials Management Clerk to join our team in a casual position and contribute to the seamless flow of supplies and equipment within our hospital.

Klickitat Valley Health is a vital institution within our community, dedicated to providing high-quality healthcare services to our patients and we pride ourselves on our commitment to serving the needs of our community with compassion and excellence. Our Materials Management team plays a crucial role in supporting the delivery of exceptional patient care by ensuring that supplies and equipment are readily available when needed.

Klickitat Valley Health is a rural, critical-access hospital located in scenic Goldendale, Washington only two hours from Portland along the breathtaking Columbia River Gorge. KVH offers emergency and acute inpatient care and a full scope of ancillary services including General Surgery, Diagnostic Imaging, Laboratory, Respiratory Therapy, PT / OT, Behavioral Health, Dental, Pain Management, and Hospice. The hospital also owns a busy, well-established primary clinic that is located on the hospital campus. Inpatient care is managed by 24/7 Hospitalist staff. KVH employs over 300 staff. Check out Goldendale here: Welcome to Goldendale!

GENERAL SUMMARY:
The Materials Management Clerk is responsible for buying both medical and non-medical supplies used throughout the District; assists the supervisor with controls and monitoring of warehouse inventory as well as supply areas throughout the District; maintains a rapport with vendors and sales representatives; assists with obtaining quotes and researches products for best value/cost; establishes and maintains a close working relationship with key staff members to provide the support required; and responsible for the receiving and distribution of materials to and from the warehouse.

Minimum Education, Training & Experience (includes licenses or certifications):

Education:

• High school diploma or GED required.

• Associate’s Degree preferred

• Materials Management Certification such as CMRP (Certified Materials & Resource Professional through AHRMM or CSCP (Certified Supply Chain Professional) through ASCM preferred

Experience:

• One year of experience in supply chain, warehouse, inventory control or related environment preferred

Skills/Knowledge/Abilities:

• Requires critical thinking skills and ability to work with limited supervision.

• Promote/deliver excellent customer service to internal (employees and management) and external customers (auditors, and other third parties).

• Ability to maintain a calm and composed manner in emergency/stressful situations, taking appropriate action as needed.

• Attention to detail, following oral and written instructions precisely, and maintaining a high degree of accuracy as an error could result in significant monetary loss and hardship for KVH.

• Excellent organizational, multi-tasking, and time management skills required with the ability to anticipate tasks and prioritize assignments as needed.

• Experience with using everyday computer electronic technology tools (e.g., email, spreadsheets, word processing, voicemail, internet/intranet) and organizing and storing work-related data. Plus calculator, copier, fax, etc.

• Proficiency with Microsoft Office Programs including Excel and Word are essential.

• Typing speed of 40 wpm

• Professional written and verbal communication skills.

• Ability to read, write, speak, and understand English.

GENERAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

• Receives and proofs purchase requisitions checking for correct order quantities and descriptions, department numbers, general ledger numbers, and vendor numbers.

• Prepares detailed purchase orders and ensures appropriate approval is obtained before ordering.

• Assists the supervisor with research and locates cost-effective alternatives and gains approval from the ordering department

• Assists the supervisor with processing orders in an efficient manner via online internet accounts, via email, or over the phone. Ensures order confirmations, ETA’s, sub-item information, and price or quantity changes are acquired and processed per PO.

• Receives incoming freight for all departments and employees, inspects shipments for damage before accepting merchandise; verifies correct items have been sent by comparing incoming supplies and packing slips to purchase orders as applicable; resolves shipment errors or damage issues with vendor promptly.

• Pulls all packing slips for orders processed through Materials Management and files for further processing.

• Delivers in a timely manner all received items to the ordering department or person’s name on the box.

• Manages stock by rotating and labeling inventory, monitoring use trends, making adjustments that minimize waste, and reconciling department charges to ensure all inventory is accounted for and billed correctly.

• Matches packing slips with all POs being sure packing slips are dated as received, makes note of back orders, missed shipments, etc.

• Receives and processes all POs associated with freight received into the Main Supply Storage Room into the materials management program every week, ensures inventory counts and costs are as accurate as possible and PO’s are closed out for accounts payable (AP) to access and pay expenses promptly.

• Assists with Reviewing, correcting, and inputting all generated department requests for supplies removed from the Supply Storage Room by the end of each month. Ensures all departments are charged correctly for the supplies being stocked into their separate storage areas during the month.

• Assists with performing a yearly inventory of all stock in the Supply Store Room kept under the inventory general ledger number. Ensures supply costs, item numbers, descriptions, and counts are accurate before inputting final data and running final reports.

• Keeps information and records accessible for review by sorting and filing documents correctly and maintains records for at least three (3) years.

• Stocks clinical areas throughout the District with supplies; monitors trends by item to ensure proper quantities are on hand as needed by the department with minimal waste.

• Monitors out-dates ensuring that items are pulled from stock before the expiration date.

• If the Emergency Operations Plan and Hospital Incident Command (HICs) are activated at KVH the Materials Management Clerk will assist the Materials Management supervisor in securing equipment necessary to the operation and maintain control of that equipment in ways deemed essential to the operation as directed by the Logistics Section Chief.