Job Posting for Operations Support Specialist at KMRG, LLC

ROLE
We need an experienced Operations Support Specialist to provide technical leadership services related to Delta National Forest to support the Delta Ranger District employees U.S. Department of Agriculture (USDA).

This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

Serve as the lead frontline for overall office administration
Respond to public inquiries, questions, and concerns via in-person or telephone
Assist with daily business operations to improve efficiency
Oversee District purchasing needs utilizing a purchase card holder on another unit
Prepare, control, coordinate, and assemble information for procurement documents
Obtain District Ranger approval on all invoices/bills before processing
Pay invoices/bills within 2 days of receipt
Review project expenditures by ensuring allocations are not exceeded and surpluses are identified
Notify the appropriate staff of any discrepancies in project expenditures
Provide recommendations on reprogramming in other areas
Manage, receive, and review incoming correspondence (i.e., mail, faxes, controlled correspondence)
Distribute documents to appropriate personnel
Ensure office supply stock levels are sufficient and office equipment is maintained in working order
Plan and perform general property management support services
Maintain and dispose of equipment
Serve as the District Property Coordinator
Process, track, and validate budget-related transactions and resolve inconsistencies
Conduct budget planning, formulation, tracking, and work planning via (spreadsheets, FMMI, work plan, etc.)
Communicate with internal and external staff members
Resolve complaints/inquiries from visitors, internal and external partners, and stakeholders
Support Fleet compliance procedures (i.e., compilation/submittal of mileage, annual inspections)
Ensure the District Fleet Program is in alignment with program policy and guidelines
Maintain District Official Records
Assist District employees with storage, retrieval, and disposal of agency records
Participate in regularly scheduled staff meetings, family meetings, district events, and safety meetings
Document meeting notes when requested
Report weekly updates NLT Tuesday of each week
Provide constructive feedback to District Ranger on any and all matters
Treat all employees and customers equitably and professionally
Follow District check-in/check-out procedures
Ensure District office is compliant with all facility inspections, OSHA regulations, and Forest Service policies
Develop and maintain an effective quality control program to ensure services in compliance
Implement procedures to identify, prevent, and ensure non-recurrence of defective services
Perform quality control program to ensure work complies with the requirements of the contract
Safeguard all government equipment, information, and property provided for contractor use
Ensure all materials, government facilities, and equipment are secured at COB

KNOWLEDGE & SKILLS

Proficient in office administration duties (i.e., mail processing, record keeping, filing, and budget management)
Exceptional customer service skills (telephone and in-person)
Detailed-oriented and highly organized
Excellent written and oral communication skills

BACKGROUND

Progressive and relevant experience

EDUCATION

Bachelor’s Degree or higher

LOCATION

68 Frontage Road, Rolling Fork, MS 39159

TELEWORK

CLEARANCE

U.S. citizenship required since this role supports the U.S. federal government

CLIENT

U.S. Department of Agriculture (USDA)

TRAVEL

No overnight travel required

WORK HOURS

40 hours per week
8 hours per day, generally between 8 a.m. and 4:30 p.m.
May work weekends if travel is necessary

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

RELOCATION

Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Salary.com Estimation for Operations Support Specialist in Rolling Fork, MS

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Operations Support Specialist

Job Posting for Operations Support Specialist at KMRG, LLC

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