Office Coordinator

Position: Office Coordinator

Location: Newark, CA

At Knighted, organization and efficient processes are the key to our success. We’re in need of a full-time Office Coordinator to contribute to the success of the business through a variety of administrative activities and close collaboration across departments. You’ll be a reliable support to company operations, with a natural ability to pivot regularly, as things change quickly and reprioritization is necessary. You will nurture a pleasant and fun work environment as you help our team get things done! The ideal candidate has excellent organizational skills, and is able to manage multiple projects in a fast-paced environment with minimal supervision.

Job Responsibilities:

• Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of needs on a regular basis. Respond to requests and questions.
• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing and maintaining supplies and equipment.
• Coordinate internal and external resources, and cultivate relationships with vendors. Coordinate meal delivery for the office team, and team meetings as needed.
• Execute general administrative activities, including meeting and travel coordination, verbal and written correspondence through large-volume phone calls and emails; mail sorting and distribution to the team; package shipments and office inventory management.
• Act as a liaison with other departments and locations, including coordinating Knighted swag distribution for all locations. Assist with administrative overflow and special projects from other departments as needed. 
• Interface with all levels of the organization, including the leadership team. Handle confidential and non-routine information. 
• Co-manage new hire onboarding through assistance with paperwork processing. Coordinate and participate in new hire orientation sessions, as needed. 
• Support the recruiting team with ongoing recruiting efforts across multiple locations: review resumes, conduct phone screens, schedule interviews, and track candidates throughout each step of the recruitment process using the Applicant Tracking System (ATS).

Skills and Qualifications

• 2 years of office management experience. Basic Human Resources and/or recruiting exposure is a plus. 
• Strong time-management and people skills, flexibility, prioritization and multitasking ability.
• Proficient computer skills and experience with online platforms, with aptitude to learn new software and systems.
• Solid working knowledge and skill with spreadsheets. Google Suite proficiency preferred.  
• Independent judgment accompanied by an ability to execute job duties with basic instruction.
• Confidence, professionalism and confidentiality as a company ambassador are imperative to success in this role.
• Ability to travel to other corporate offices and client locations. Reliable transportation required.
• Strong written and verbal communications.
• Positive outlook and mindset. Open to learning and taking on new challenges.
• Ability to handle confidential information.

Compensation and Benefits:

• $22.00 - $25.00 per hour (Compensation is commensurate with experience.)
• A company culture to be proud of inside and outside of work. Company parties, employee newsletters, volunteer events, and team outings are only a fraction of how we all stay connected!
• FREE medical benefits, with options to upgrade your coverage (full-time only).
• Dental and vision coverage (full-time only).
• Paid time off (PTO) (full-time only).
• Retirement planning through our 401(k) program (full-time only).
• Perks program for local gyms, restaurants, concerts and more

About Knighted:

Knighted is the largest provider of Third-Party Player Proposition Services for the California card room industry. We aim to create and uphold a professional, fair, and engaging gaming environment that transforms client card rooms into true social centers, while also supporting the enrichment of card rooms and their local communities. Our fierce commitment to innovation, learning, servant leadership and integrity permeates our ranks and informs our daily operations, pushing our services beyond the limitations of traditional corporate practices and elevating us to the industry gold standard.

Knighted is a proud equal opportunity employer and all employees and qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Salary : $22 - $25