Department Development Assistant

Overview

Scope of Responsibilities: Works under direct supervision and follow standard procedures to accomplish assigned tasks.

Job Summary:  Perform various clerical and administrative support duties throughout Specialty Pharmacy.

Responsibilities

Job Duties:

• Perform general secretarial and office duties including typing, filing, faxing, photocopying and mailing
• Responsible for sorting and distributing store mail and external mail to appropriate offices
• Responsible for producing agenda and meeting minutes
• Responsible for sourcing, inventorying, and purchasing office supplies
• Responsible for greeting customers and facilitating prescription pick ups
• Assist in the preparation and execution of various meetings including preparation of room and handouts, PowerPoint presentations, participant notification and tracking, and documents for those not able to attend
• Responsible for making conference reservations including registration, hotel, and air
• Provide overflow phone support as needed
• Assist call center operations with miscellaneous reporting tasks
• Perform other duties as assigned

Qualifications

Attendance Requirements:

• Must be available, and on-time for scheduled work shifts

Educational Requirements:

• Minimum: High School Diploma or GED
• Preferred: AS Degree or higher in Business Administration or related field

Experience:

• Preferred: 0-2 years of experience in position

Special Conditions of Employment:

• Criminal background check and drug test
• Initial and continuous exclusion and sanction/disciplinary monitoring

Required Training:

• HIPAA Privacy Course
• HIPAA Security Course

Job Skill Requirements:

• Strong keyboarding and data entry skills
• Strong organizational skills
• PC Skills preferred (Microsoft Office Products)

Behavioral Traits Required:

• Cooperation: Must work harmoniously and effectively with fellow employees, supervisors and other in contact with
• Initiative: Must work within supervision guidelines and assume additional responsibilities
• Flexibility: Must be willing to work variable work schedules, assist others as requested and available, and be willing to perform all assigned work
• Adaptability: Must respond to new situations in a positive way, accept change, support new ideas, master new routines and grasp explanations, apply current knowledge in new environments and experiences
• Involvement: Must enjoy the demands of the job and work with interest and enthusiasm
• Customer Service: Must provide appropriate customer service (for Noble customers, fellow employees and business partners), listen attentively to their needs and respond appropriately
• Safety: Must take care of equipment and employ good safety habits
• Leadership: Must gain acceptance of ideas and accomplish goals through subordinates, peers and teams