SECRETARY TO MIDDLE SCHOOL PRINCIPAL - CATEGORY I CLASSIFICATION A (ANTICIPATED) (#695)

General Purpose

To provide assistance to the building principal, the students, the parents, the teachers, and support personnel in the school’s office to assure a smooth, friendly and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.

 Terms:  7.5  hours per day, Monday through Friday for 52 Weeks 

 Main Job Tasks and Responsibilities:

• Perform the usual and necessary office routines and practices assigned by the principal.
• Maintain a record of teacher, principal, and support personnel’s absences and the resulting substitutes, and schedules any class coverage as needed.
• Receives and routes incoming calls as required or relays messages as the case may require.
• Receives, sorts and delivers incoming mail.
• In the absence of the school nurse, the secretary will administer emergency first aid.  See that the parents are contacted in the event of a serious student accident or illness.
• Performs such other reasonable tasks and assumes such other responsibilities as the building principal may from time to time assign or delegate.
• Be responsive to specialized instructions from the associate superintendent, business management, and the administrative assistant to the superintendent.
• Greet visitors, salespersons, parents, and guests and after determining their business, make an appropriate disposition of the matter.
• Maintain the finance books, fees statements, and student textbook accounts including extra-curricular accounts for the school.
• Collect and receipt any and all monies in applicable accounts.
• Use all prescribed forms and methods of accounting as per the State Board of Accounts.
• Assist in the collection of late rental fees.
• Prepare fee statements for mailing each semester.
• Handles bank deposits, receipts and check writing for all applicable accounts Coordinate delinquent fees with the finance office including collection agency notice.
• Prepare delinquent notices fee for mailing and distribution.
• Notify parents/students of lost textbooks
• Prepare monthly financial reports on book rental and technology and any other applicable accounts.
• Prepare all necessary year-end financial reports.
• Prepare all necessary and required delinquent rental reports.
• Handle all circumstances that apply to book rental and technology fees including proration for withdrawn or late enrolled students.
• Prepare claim vouchers for all invoices prior to sending out checks (both rental and extra-curricular).
• Deal daily with students, parents, and teachers on rentals and extra­curricular accounts.
• Prepare departmental and organizational balances to chair people and sponsors at the end of each month (after balancing the checking accounts).

 Qualifications:

• High school graduate or GED
• Good interpersonal skills
• Proficient in typing
• Excellent organizational skills
• Working knowledge of basic office procedures and the operation of common office equipment and machines.
• Ability to keep accurate financial accounts.
• Loyal to school and immediate employer with the ability to retain confidential information.
• Previous experience as a secretary is preferred.
• Previous experience with computers and accounting software is preferred.

Payment type:   $15.00 per hour

Benefits:  per MCESP Agreement

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at (219) 873-2000 for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Barbara Eason-Watkins, 408 S. Carroll Ave., Michigan City, Indiana 46360 at (219) 873-2000.

Salary : $15