Accounts Payable Clerk

Department:

Procurement

Job Title:

Accounts Payable Clerk

FLSA Status:

Exempt

Reports to:

CEO

Role Purpose:

Responsible for the accurate and timely processing of payments and expenditures, including purchase orders, invoices, statements, checks, refund requisitions, in compliance with financial policies and procedures.

Key Duties and Responsibilities:

• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks.
• Research and resolve purchase order, contract, invoice, or payment discrepancies and documentation, prior to payment.
• Ensure credit is received for outstanding memos; issuing stop-payments or purchase order amendments, if needed.
• Pay employees by receiving and verifying expense reports and requests for advances; prepare checks.
• Work closely to provide financial, clerical and administrative support to accounts receivable.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records and assists with monthly closings.
• Protect organization's value by keeping information confidential.
• Accomplish accounting and organization mission by completing related tasks as needed.
• Prepare Work Schedules and Instruct the Facility and/or Manufacturing Maintenance personnel for any Breakdown or Maintenance jobs.
• Prioritize to attend the Breakdowns as per need of Manufacturing Department.
• Prepare Master Preventive Maintenance and Calibration Schedule.
• Prepare Monthly Preventive Maintenance and Calibration Schedule and Monitor Completion in Timely Manner.

Typical Supervisory Responsibilities:

N/A

Education & Experience:

Education:

BS/MS in Business or related field preferred.

Experience:

3-5 years relevant experience preferred

Technical Competencies/Certifications/Licenses:

Technical Competencies:

• Follow cGMP (current Good Manufacturing Practices), 21 Code of Federal Regulations, Parts 210, 211 and 1304.
• Follow the OSHA (Occupational Safety and Health Administration) and EPA (Environmental Protection Agency) safety regulations.
• Follow all DEA (Drug Enforcement Agency) guidelines
• Experience in problem solving and troubleshooting
• Great math skills

Certifications:

N/A

Licenses:

N/A

Physical Demands & Work Environment:

a. Physical Demands:

While performing the duties of this job, the employee is required to walk, sit, and use hands to finger, handle or feel tools or controls, reach with hands and arms, balance, stoop, crouch, bend, talk and hear. The employee must lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, and depth perception.

b. Work Environment:

Office

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

Salary : $50,000 - $60,000