Senior Manager, Internal Control

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work in 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

As a Sr. Manager of Internal Control, you will be responsible for enabling all managers, employees, and organizations to do their operations in line with company policies, rules and regulations based on Kyocera Philosophy, Accounting Principles, and local laws and regulations. Furthermore, you will also be responsible for recognizing risks and mitigating them with all people involved in the company to operate the business.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Responsibilities

     Lead and direct all KDA-G companies (Americas head office and its 10 nationwide subsidiary companies and 4 sales companies based in Canada, Mexico, Chile and Brazil DataBank) to ensure to comply with company policies, rules and regulations based on Kyocera Philosophy, Accounting Principles, the local laws, and regulations.

o    Check and maintain the operations of all KDA-G companies in line with company internal control policy and requirements, e.g., KDC Check list.

o    Oversee to ensure if the necessary policies, rules, and regulations are in place in the company and demand department or company to make or update them as necessary.

o    Analyze the issues and make it clear recommendations for necessary actions of internal control to be taken per company and support the company to improve the operations.

o    Develop and distribute training to managers and employees to follow the policies, rules, and regulations.

     Reduce the number of findings from internal audit report by preparing audit in advance and strengthening the daily operations based on the company requirements.

o    Organize kick-off meeting and follow up meeting with auditee before the internal audit to raise awareness of audit and reduce findings in advance.

o    Direct and support each operation unit to improve the operations if there are risks of findings in advance with auditee.

o    Cooperate with internal auditors who perform the audit to be efficient and effective.

o    Guide and support auditee after the internal audit to improve the operations if there are findings and share the findings with other companies to avoid same issues.

o    Promote the best practices and accountability within KDA-G.

     Support and facilitate GRC (Governance, Risk Management, Compliance) concept and function

o    Develop robust policy and guideline management system and maintain them in all KDA-G companies.

o    Organize Governance Committee quarterly and share the issues, actions, and proposals to be discussed.

o    Perform risk assessment, recognize risks, and mitigate them to run the business with all people involved in the company.

o    Standardize and maintain control processes throughout the organizational levels including Subsidiaries, Sales Companies and DataBank.

o    Suggest ideal controls of operation and organization to be efficient and effective.   

o    Report the status, results, and progress of internal control to KDC and KDA management. 

o    Report issues and risks related to internal control in KDA-G to KDA management if found them in a timely manner.

     Develop professional and productive relationships and manages communications with KDA subsidiaries, KDA-G sales companies, auditors, and the other related parties as well as KDC.

     Provide strong business and technical leadership.

     Perform continual process analysis of internal control.

     Travel branches and subsidiaries in KDA-G to discuss internal control issues and support to improve the operations.

     Evaluate and determine all performance, compensation, and bonus plans regarding all internal control personnel.

     Hire and train internal control personnel and establish plans for personal development.

     Perform other duties as assigned by Manager, like M&A and finance & accounting system implementation (e.g. Hyperion)

Qualifications

Required:

     Finance Bachelor’s degree (B.A.) or equivalent

     Seven to ten years related experience and/or training

     Must possess a strong understanding of US GAAP requirements and financial controls

     Knowledge of companies’ structure, philosophy, policy, and objectives

     Working knowledge of data collection, data analysis, evaluation, and scientific method

     Ability to work with all levels of management

     Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow

     Basic competence in duties and tasks of supervised employees

     Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

     Proven leadership and business acumen skills

     Demonstrated ability to supervise and motivate subordinates

     Commitment to excellence and high standards

     Excellent written and verbal communication skills

     Proficient in Microsoft Word, Excel, ERP e.g., Oracle, e-Automate

     Excellent presentation skills

     Strong teamwork orientation and flexibility to adapt to frequent organization changes

Preferred:

       CPA certification is desirable

       Experience in Office Solutions/Imaging industry a plus

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time to time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.