Controller

Position Summary:

Lead the accounting team supporting all finance and administriative functions for a 50 employee HVAC Construction and Services company with sustainableyear over year growth. Monitors department policies and procedures and recommends improvements, consults with both principals on company issues, participates in establishing and implementing major goals and objectives, and serves as a resource in all aspects of financial reporting, accounting, ERP software and administration. Ensures accurate and timely internal and external recording and reporting of financial transactions. Oversees budgeting, general ledger, accounts payable and receivable, payroll, cash flow, fixed asset management, etc. Ensures that accounting activities are in accordance with established legal, regulatory, and company procedures. Serves as primary contact for outside CPA firm on annual audit reviews and tax related issues. Assigns, directs, and appraises accounting staff.

Position Duties:

• Assumes responsibility for the planning, development and implementation of effective accounting strategies, policies and procedures.
• Assists Owners in developing short and long-term goals and objectives for

the accounting department and the company.

• Ensures that accounting plans, goals and policies are consistent with established

company-wide goals and meets all GAAP requirements.

• Ensures that policies are in accordance with evolving regulations, legal

requirements, and industry trends and meets all GAAP requirements.

• Supervises the development and implementation of financial information and

control systems, including general ledger, budgeting, cost allocation and other

subsystem. Active participant in new system implementation.

• Assumes responsibility for the effective preparation, maintenance and reporting of internal and external financial records and analyses. Oversees the preparation of daily, monthly, quarterly, annual and other periodic financial statements and reports. Ensures that external document submissions and filings are accurate and timely. Responsible for closing company books by the 10thbusiness day after each month end.
• Coordinates tax reporting requirements to include filing federal, state and payroll tax returns.
• Coordinates annual reviewed statement audits, other periodic audits as required and ensures that accounting records are in compliance with all government regulations. Cooperates with and assists external auditors as appropriate in reviewed statement preparation and reviews.
• Completes reports and analyses of departmental and functional operations and job profitability analyses as requested by either Principal. Conducts cost analysis, ratio and trend analysis, and other comparative examinations as appropriate. Responsible for developing and reporting monthly management dashboard report
• Responsible for the effective and efficient deployment of the new ERP software system and the ongoing use and updates. The liaison with the software provider and subject matter expert for all software policies, procedures and internal training.
• Assumes responsibility for overseeing daily operations and performing administrative functions for the accounting department and other administrative functions.. Ensures effective financial internal controls for the department and other departments within the company. Continually evaluates established policies and procedures, and updates or modifies them as necessary: * Monitors and coordinates construction and service departments/divisions as it relates to deposits, collections and prepayments.
• Coordinates accounting information systems which track specific operational and financial data. Works to implement and update systems including HR/payroll, fixed asset management, expense management, cash management, etc.
• Completes financial analyses of company cash flow, investment strategies, banking relationships, debt management, etc. Develops and implements improvements as appropriate.
• Performs credit worthiness evaluations on clients and potential clients.
• Assumes responsibility for establishing and maintaining timely and effective communication and coordination with company personnel, departments and management. Advises department managers regarding accounting entries, reports, and comparative analyses.
• Coordinates accounting functions with other departments in the development and implementation of efficient systems consistent with new software applications.
• Ensures the timely completion of reports, records, and other documentation.
• Ensures that all employees are well informed of accounting policies, procedures, and regulations. Facilitates consistency at all levels of accounting operations.
• Attends and participates in meetings and committees as appropriate.
• Assumes responsibility for establishing and maintaining effective business relations with vendors, outside auditors and regulators, and professional trade groups. Serves as a liaison between the company and external auditors and regulatory authorities. * Represents the company to various trade professionals and groups.

• Ensures that the company’s professional reputation is maintained. Ensures appropriate levels of confidentiality regarding company operations.
• Responsible for performing various human resource management functions for the company in consultation with HR consultant and the management staff. Coordinates annual employee performance appraisal program and employee promotional and merit increases.
• Monitors all employee counseling, disciplinary actions and Covid-19 related issues.
• Monitors the employee annual leave program and consults with management and employees when appropriate.
• Monitors and coordinates documentation for all employee workers compensation claims.
• Monitors and coordinates all documentation and interacts with the state of MA regarding all employee claims.
• Manages and coordinates all employee benefit programs to insure their continued applicability and cost effectiveness. Maintain and manage company 401K Match and Profit Sharing plan to ensure compliance with all government and fiduciary regulations. Ensure the timely filings and accuracy of 401K Plan 5500 filing requirements and Commonwealth of MA annual reports and filing requirments.
• Effectively supervises accounting personnel, ensuring optimal performance. Oversees hiring and succession planning for the department. Assesses staffing requirements and fills open positions with qualified candidates. * Provides leadership to accounting personnel through effective objective setting, delegation, and communication. Conducts meetings to ensure that personnel are well informed of changes in programs, policies, and procedures.

• Trains, directs and coordinates personnel. Ensures that training and development needs are met and provides assistance and support as needed.
• Conducts performance appraisals as assigned. Provides measurable feedback to accounting staff and suggestions for improved performance. Formulates and implements employee corrective actions as needed.
• Responsible for managing and coordinating periodic and annual company-wide fixed asset inventory requirements.
• Responsible for managing and coordinating the cost-effective acquisition and utilization of the company vehicle fleet as it relates to purchases, leases, repairs and all related activities.
• Responsible for maintaining current knowledge of and adherence to all company policies and procedures.
• Assumes responsibility for related duties as required or assigned by the Principals. Ensures that work area is clean, secure and well maintained.
• Stays informed of trends and changes in the accounting and finance fields.
• Completes special accounting projects as assigned.Position Qualifications

Knowledge/Education:

• Bachelors Degree in Accounting or closely related course of study
• Knowledge of financial accounting practices and procedures
• Understanding of related auditing and IT functions

Training/Experience:

• Five (5) years of high-level accounting and administration experience
• 5 years of supervisory experience in managing, training and developing and recruiting (when required) employees
• Sets the bar and expectations high and supports employees to be high achievers
• Construction and services business experience helpful but not required

Skills/Aptitudes/Abilities:

• Excellent leadership and human relations skills
• Passion for meeting deadlines, juggling multiple responsibilities and supporting company needs in a timely and effective manner
• Strong oral and written communication skillsProven analytical and IT aptitude with proficiency in MS Word, Excel & Outlook
• Must have acceptable criminal record in accordance with applicable regulations

Job Type: Full-time

Pay: $96,736.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location