Office Administrator / Receptionist (Purchasing Experience Preferred)

OFFICE ADMINISTRATOR / RECEPTIONIST - PALM BEACH GARDENS, FL

SALARY - $18-$25/Hour

Job Summary:

The Office Administrator will manage the day to day administrative and maintenance operations of the facility including all aspects of customer service and support to various departments.

Essential Job Functions, Duties & Responsibilities:

Greet and direct visitors, answer and respond to calls on a multi-line phone system and manage incoming emails, as well as mail.

• Assist multiple departments in projects, as needed.
• Maintain the property; including checking the building (interior and exterior) for damages, researching for the best and most efficient services required to keep the property maintained, working with management to hire vendors to complete repairs in a timely manner.
• Facilitate and/or coordinate various office events and meetings.
• Provides positive employee relations support to include milestone service awards, recognition awards, work anniversary and birthday recognitions.
• Sort and distribute mail and packages to appropriate mails boxes or departments.
• Manage office inventories, ordering all supplies in a timely and efficient manner.
• Complete bi-monthly New Hire Reports for multiple state reporting.
• Intake and document Associate complaints forwarding to the proper channels, track and follow-up to ensure resolution.
• Review all Social Service Employee verifications following appropriate processes.
• Complete weekly sales report for distribution to the company.
• Review and process all Associate Healthcare enrollments.
• Requires regular and dependable attendance.

Competencies:

• Planning, organizing, and good time management.
• Results and achievement motivated.
• Excellent communications (written, oral, presentation, interpersonal, and listening).
• Problem analysis and problem solving.
• Clear Judgment; decision-making.
• Teamwork.

Education, Experience, and Certification:

• High School Diploma or a General Educational Development (GED) required.
• 2 years of relevant customer service experience required.
• 2 years of purchasing experience preferred.
• Experience in facility management a plus.
• Proficient in Microsoft Office Suite.
• Certified Staffing Professional (through ASA) preferred.
• Bilingual (English / Spanish) preferred.

Physical and Mental Requirements:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, and to interact effectively with others.
• Must be able to occasionally lift, move, or carry up to ten (10) pounds.
• Typical office environment that may include prolonged periods of sitting or standing.
• Ability to navigate various departments and locations across the company.
• Ability to use technology including entering text, data, or information into a computer system.

This job description is not an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related duties, as requested by their supervisor, subject to reasonable accommodation. Finally, Labor Finders retains the right to change or assign other duties to this position.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have front office receptionist experience? If so, for how long?
• Have you ever worked in the staffing industry? If so, please briefly describe:
• Do you have any other skills, abilities or experience that you'd like to make us aware of that would be relative to this position?

Work Location: In person